The Role
Manage day-to-day accounts receivable and payable functions including processing invoices, payments, billing, cash receipts, reconciliations, journal entries, and month/year-end support. Maintain vendor, customer, and student account records, resolve payment discrepancies, support audits, assist collections, ensure policy compliance, and collaborate across campus to improve processes and financial reporting accuracy.
Summary Generated by Built In
The AR/AP Specialist supports the Finance Office by managing the University's day-to-day accounts receivable and accounts payable functions. This role plays a critical part in ensuring the accuracy, timeliness, and integrity of financial transactions while supporting students, vendors, faculty, staff, and external partners. The position requires strong attention to detail, sound judgment, accountability, and a commitment to providing excellent customer service while maintaining compliance with University policies, accounting standards, and internal controls.This is an in-person position only; remote and hybrid work arrangements are not available.What You'll Do
Physical Requirements:
- Process and maintain accounts payable and accounts receivable transactions, including vendor invoices, reimbursements, payments, billing, cash receipts, refunds, and account adjustments.
- Maintain accurate vendor, customer, and student account records while resolving payment discrepancies and responding to payment-related inquiries.
- Reconcile financial transactions and general ledger accounts, prepare journal entries, and assist with month-end and year-end closing activities.
- Support internal and external audit requests by preparing documentation and maintaining accurate financial records.
- Monitor outstanding receivables, assist with collection efforts, and ensure compliance with University purchasing, cash handling, and internal control procedures.
- Collaborate with students, vendors, faculty, staff, and departments to provide professional service and support financial operations.
- Identify opportunities to improve processes, increase efficiency, and enhance the accuracy of financial reporting.
- High school diploma or equivalent required; associate degree in Accounting or a related field preferred.
- Minimum of two years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role.
- Working knowledge of accounting principles, financial recordkeeping, and account reconciliation processes.
- Strong proficiency with Microsoft Office applications, particularly Excel, along with accurate data entry skills.
- Exceptional attention to detail, organization, and time management skills with the ability to manage multiple priorities and meet deadlines.
- Demonstrated reliability, accountability, and ownership of responsibilities, with a strong commitment to attendance and punctuality.
- Excellent verbal and written communication skills and a customer-service mindset.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
- Legally authorized to work in the United States.
- Exceptional reliability, attendance, and punctuality.
- Personal accountability and ownership of assigned responsibilities.
- Accuracy and attention to detail.
- The ability to consistently meet deadlines and manage competing priorities.
- Strong organizational and time management skills.
- Professional communication with students, vendors, faculty, staff, and external partners.
- A commitment to teamwork, integrity, and continuous improvement.
- Medical, Dental, and Vision Insurance
- 403(b) Retirement Plan
- Paid Time Off (PTO) and approximately 20 paid holidays/breaks
- Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
- Additional benefits to support your health, financial security, and work-life balance
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 15 pounds occasionally.
Skills Required
- High school diploma or equivalent
- Associate degree in Accounting or related field
- Minimum of two years experience in accounts payable, accounts receivable, bookkeeping, or related accounting role
- Working knowledge of accounting principles, financial recordkeeping, and account reconciliation
- Proficiency with Microsoft Office applications, particularly Excel
- Accurate data entry and strong attention to detail
- Excellent verbal and written communication and customer-service mindset
- Ability to maintain confidentiality and exercise sound judgment handling sensitive financial information
- Legally authorized to work in the United States
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The Company
What We Do
Newman University is a private Catholic higher education institution located in Wichita, Kansas. Founded in 1933 by the Adorers of the Blood of Christ, the university is a student-centered institution offering interactive teaching and a diverse range of undergraduate and graduate programs. It focuses on developing professional leadership and intelligence to advance the common good of individuals, businesses, and the surrounding community.
