Accounts Payable Supervisor

Key Responsibilities:

Manager Backup and Team Leadership:

• Back up the AP & Warranty Manager and lead the department in their absence.
• Supervise and train AP Analysts; assign and review daily work.
• Track KPIs for owned processes and report results to the Manager.
• Support month-end close, 1099 reporting and audit requests.
• Keep procedures current and recommend process improvements.

Direct Shipments:

• Manage the direct shipment process from invoice to payment.
• Verify direct shipment invoices and customer billing are accurate.
• Reconcile open directs and direct shipment GL accounts monthly.

Payment Run and ACH Verification:

• Manage the payment run: prepare, review and release payments on schedule.
• Confirm cash needs with the Manager before each run.
• Verify all ACH and vendor banking changes before payments are released.

Concur Travel & Expense and Non-PO Invoices:

• Oversee the Concur T&E process and ensure policy compliance.
• Review expense reports for receipts, approvals and coding.
• Oversee the non-PO invoice process and approvals.
• Validate GL coding on all non-PO invoices before posting.
• Correct coding errors and coach requesters on proper coding.

Qualifications:

• 5+ years of AP experience, including 2+ years in a lead or supervisory role.
• Experience with payment runs, ACH controls and invoice coding.
• Distribution, direct shipment and Concur experience preferred.

Skills:

• Strong leadership and communication skills.
• Excellent organizational and time management skills.
• Ability to lead a team and provide training and support.
• Solid knowledge of AP controls and GL coding.
• Proficient in ERP systems, Concur and Excel.
• Detail-oriented, organized and deadline-driven.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Work Environment: Office setting.

Work Schedule: Hybrid schedule

Physical Demands   Demand Frequency

Sedentary – Lifting 0-10 pounds Occasional

Light Lifting – 10-20 pounds Never

Moderate Lifting – 20 to 50 pounds Never

Heavy Lifting – 50 to 100 pounds Never

Pulling/Pushing, Carrying

Reaching or working above shoulder Never

Walking Occasional

Standing Occasional

Sitting Constant

Stooping Never

Kneeling Never

Repeated Bending Never

Climbing Never

Desk Work/Computer use/Telephone use Constant

Operating a motor vehicle Never

Operating a commercial vehicle Never

Operating warehouse equipment, forklift, baseloid lift etc Never

Other – Talk, Drive, visit customers etc. Occasional

EEO Statement

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color, race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

The Accounts Payable Supervisor is the right hand to the Accounts Payable & Warranty Manager. The role owns direct shipments, the payment run, ACH verification, Concur T&E and non-PO invoices, and steps in to lead the department when the Manager is out.