The Role
Supervise daily accounts payable operations for a luxury hotel, including invoice matching, payment runs, vendor reconciliations, tax compliance, month-end closing, audit documentation, petty cash, and expense reviews. Lead AP staff, coordinate with procurement and operating departments, manage vendor inquiries, ensure adherence to corporate controls and Qatar regulations, and improve digital workflow efficiency.
Summary Generated by Built In
The Accounts Payable Supervisor is responsible for managing the day-to-day operations of the Accounts Payable function at Marsa Malaz Kempinski - The Pearl, Doha. This role ensures all hotel disbursements, supplier payments, local tax compliance (QFC/Qatar Tax regulations), and internal financial controls adhere to Kempinski’s corporate financial policies and local statutory regulations.
Key Responsibilities
Operational Accounts Payable Management
- Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution.
- Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations.
- Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers).
- Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies.
- Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations.
- Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts.
- Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable.
- Maintain clean audit trails for internal and external audit reviews.
- Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards.
- Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services.
- Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes.
- Supervise, guide, and train Accounts Payable Officers/Clerks.
- Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times.
Skills, Knowledge and Expertise
Criteria | Requirements
Education | Bachelor’s Degree in Accounting, Finance, or a related discipline.
Experience | Minimum 3–5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel.
Systems & Software | Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills.
Local Knowledge | Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred.
Languages | Fluent in written and spoken English. Working knowledge of Arabic is an advantage.
Core Competencies | Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.
Education | Bachelor’s Degree in Accounting, Finance, or a related discipline.
Experience | Minimum 3–5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel.
Systems & Software | Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills.
Local Knowledge | Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred.
Languages | Fluent in written and spoken English. Working knowledge of Arabic is an advantage.
Core Competencies | Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.
About
Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodation, superb cuisine and unrivalled facilities - complemented by impeccable service.For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility and efficiency. Put simply, they are the first choice for the discerning individual.In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambience with the international standards of service and luxury that Kempinski guests have come to expect.
Skills Required
- Bachelor's degree in Accounting, Finance, or a related discipline
- 3–5 years of finance experience
- At least 2 years in a supervisory or senior Accounts Payable role within a luxury 5-star hotel
- Proficiency in hospitality ERP systems such as SunSystems, FMC Material Management, Opera, or ACE
- Advanced Microsoft Excel skills
- Familiarity with Qatar banking procedures, Qatar Tax, withholding tax regulations, and local vendor practices
- Fluent written and spoken English
- Working knowledge of Arabic
- Strong analytical skills, attention to detail, ethical standards, and cross-departmental communication
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The Company
What We Do
Kempinski Hotels is a German luxury hotel management company, recognized as Europe's oldest luxury hotel group, operating upscale hotels worldwide and focusing on creating memorable guest experiences.
