Job Description:
The Accounts Payable (AP) Sr Analyst/Coordinator is responsible for leading, monitoring, and optimizing the daily operations of the accounts payable team. This role ensures that all invoices, payments, and expense reimbursements are processed accurately, on time, and in strict compliance with corporate financial policies. As a senior analyst, the AP Coordinator guides a team of AP Analysts, drives continuous process improvements, and manages critical escalations to maintain excellent vendor and internal stakeholder relationships.
What are we looking for?
- Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
- Minimum of 4-5 years of progressive accounts payable or general accounting experience.
- At least 1+ years in a leadership or supervisory capacity coordinating direct reports.
- Advanced proficiency in ERP software (such as SAP, Oracle, One.Nav, or Microsoft Dynamics) and AP automation tools.
Advanced Excel skills (PivotTables, VLOOKUPs, data modeling). - Deep understanding of general ledger accounting, intercompany transactions, and accruals.
- Analytical Mindset: Exceptional problem-solving skills with a focus on metrics-driven process improvement.
- Communication: High-level verbal and written communication skills with a customer-service orientation.
- Organizational Leadership: Proven ability to manage multiple deadlines, guide a team under pressure, and drive accountability.
What will be your key responsibilities?
1. Team Leadership & Talent Development
- Supervise, mentor, and coordinate a team of Accounts Payable Analysts, ensuring balanced workloads and smooth daily operations.
- Monitor clear key performance indicators (KPIs) for invoice processing accuracy, aging backlog, and query response times to be in line with targets.
- Coordinate training and onboarding programs for new hires to ensure consistent alignment with corporate guidelines and system standard operating procedures.
2. Operational Oversight & Payment Integrity
- Oversee the end-to-end invoice processing cycle, ensuring the proper execution of 3-way matching and cost center allocations by analysts.
- Review and authorize payment runs (ACH, wires, checks), verifying that all payments are correctly released according to the company’s Delegation of Authority matrix.
- Monitor accounts payable aging reports and proactively resolve long-outstanding balances or payment blocks.
3. Process Optimization & System Management
- Identify process bottlenecks and implement/refine AP automated workflows to enhance operational productivity (e.g., OCR invoice capture, paperless routing).
- Maintain comprehensive, up-to-date documentation on standard operating procedures (SOPs) for the AP department.
4. Month-End Reconciliation & Reporting
- Lead month-end close activities for the AP sub-ledger, including the verification of transactions and the calculation of monthly accruals if needed.
- Prepare and present monthly/quarterly AP operational metrics and cash flow requirements to senior financial leadership.
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- Lead and prepare deck to cover Tier 3 Governance review with BU and Controller.
5. Vendor Management & Internal Audit Support
- Serve as the senior escalation point for complex billing disputes, payment issues, and high-priority vendor relations.
- Partner with internal and external audit teams, ensuring complete compliance with SOX controls and facilitating requested transaction evidence.
What can you expect from Mars?
- Work with diverse and talented Associates, all guided by The Five Principles.
- Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.
- A strong focus on learning and development support from day one, including access to our in-house Mars University.
- An industry-competitive salary and benefits package, including
Skills Required
- Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field
- 4–5 years of progressive accounts payable or general accounting experience
- At least 1 year of leadership or supervisory experience coordinating direct reports
- Advanced proficiency in ERP software such as SAP, Oracle, One.Nav, or Microsoft Dynamics
- Experience with AP automation tools
- Advanced Microsoft Excel skills, including PivotTables, VLOOKUPs, and data modeling
- Deep understanding of general ledger accounting, intercompany transactions, and accruals
- Exceptional problem-solving and metrics-driven process improvement skills
- High-level verbal and written communication skills with a customer-service orientation
- Ability to manage multiple deadlines, guide a team under pressure, and drive accountability
Mars Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mars and has not been reviewed or approved by Mars.
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Healthcare Strength — The benefits package is positioned as comprehensive, with broad medical coverage and additional protections like life insurance and short- and long-term disability. Mental health support is emphasized, including free mental health services and wellbeing programming under initiatives such as Mars Be Well.
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Parental & Family Support — Paid parental leave is highlighted as market-leading in the U.S., with an example of 18 weeks fully paid for both parents. Additional family-related leave types such as sick time for caregiving and bereavement leave are also described as part of the overall package.
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Retirement Support — Retirement offerings are described as strong, including 401(k) matching (with a 6% match cited) and pension plans in some cases. The broader package also references retirement savings options and contributions aligned to local market practice, supporting long-term financial security.
Mars Insights
What We Do
For more than a century, Mars, Incorporated has been driven by the belief that the world we want tomorrow starts with how we do business today. This idea is at the center of who we have always been as a global, family-owned business. Today, Mars is transforming, innovating and evolving in ways that affirm our commitment to making a positive impact on the world around us. Across our diverse and expanding portfolio of confectionery, food, and petcare products and services, we employ 133,000 dedicated Associates who are all moving in the same direction: forward. With $40 billion in annual sales, we produce some of the world’s best-loved brands including DOVE®, EXTRA®, M&M’s®, MILKY WAY®, SNICKERS®, TWIX®, ORBIT®, PEDIGREE®, ROYAL CANIN®, SKITTLES®, WHISKAS®, COCOAVIA®, and 5™; and take care of half of the world’s pets through our pet health services AniCura, Banfield Pet Hospitals™, BluePearl®, Linnaeus, Pet Partners™, and VCA™. We know we can only be truly successful if our partners and the communities in which we operate prosper as well. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our Associates to take action every day to help create a world tomorrow in which the planet, its people and pets can thrive.
