We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office located in Suffern, NY.
Duties and Responsibilities- Responsible for assigned portfolio of sites and all AP duties associated with those sites.
- Work closely with the Property Accountant and the Property Manager of each site.
- Review invoices for proper authorization.
- Ensure timely input of data into the system.
- Reconcile vendor statements, research, and correct discrepancies.
- Handle questions and respond to all information requests from internal staff and external vendors.
- Ensure adherence to authorized signature list approvals.
- Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
- Accurate and timely payment of all property bills
- Monitor operating cash balance.
- Assist with year-end audit requests.
- Monitor bank reconciliations for outstanding issues.
- Manage general ledgers for multiple properties.
- Prepare detailed monthly and year-end paperwork.
- Reconcile and analyze all balance sheet accounts, which includes reviewing loan documentation and agreements to ensure proper accounting practices.
- Analyze & reconcile Gross Potential Rent for multiple properties.
- Ensure proper coding of all invoices or payables associated with assigned entities.
- Prepare monthly financial management reports to be utilized at board meetings.
- Review monthly budget to actual variance reports and prepare variance explanations.
- Review bank loan balances, escrows, and reserves.
- Analyze & prepare mortgage payments for the entire company.
- Coordinate with Regional, site, and Property Managers.
Qualifications for this position
- Education-Bachelor's Degree in Accounting or Business preferred
- 1-2 years experience in Accounting
- Excellent numerical and analytical skills
- Attention to detail
- Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook)
- Experience with OneSite Software a plus
- Strong interpersonal skills: must be able to communicate with owners, clients, and senior staff
Equal Opportunity Employer
Skills Required
- Bachelor's Degree in Accounting or Business
- 1-2 years experience in Accounting
- Excellent numerical and analytical skills
- Attention to detail
- Excellent computer skills including Microsoft Office (Word, Excel, Outlook)
- Experience with OneSite Software
- Strong interpersonal and communication skills with owners, clients, and senior staff
What We Do
MMS Group and its Family of Companies has dedicated itself to quality Property Management for more than 40 years. MMS is recognized as an industry leader specializing in the management of affordable housing, including HUD, LIHTC, Mitchell Lama, conventional residential/commercial rental properties, condominium and cooperative communities. Our affiliates include Arco Management Corp., T.U.C. Management Company Inc., Multifamily Management of Philadelphia LLC, and GoldOller Real Estate Investments. MMS Group provides property management and related services, with a broad reach from offices in greater New York City, New Jersey, Greater Philadelphia and Southeastern Pennsylvania, Virginia, Central Florida, North Carolina, Alabama, Kansas City, Indianapolis, Georgia and Massachusetts. Our growing portfolio of properties under management exceeds 40,000 residential units and is comprised of high-rise luxury buildings, affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our portfolio also includes commercial leases and developments. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative/condominium boards. While each community and client is unique, each shares our singular commitment to excellence. See us on the NAHMA Affordable 100 https://www.nahma.org/about/affordable-100/
