The Role
Process high-volume supplier invoices and equipment-related payables (titles, licenses, permits). Code and route invoices for approval, research and resolve invoice discrepancies, respond to vendor inquiries, maintain accurate AP records and supporting documentation, and assist with ad-hoc projects.
Summary Generated by Built In
Job Summary & Responsibilities
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
This position offers hybrid schedule: mix of on-site work at the Ruan Campus located in downtown Des Moines and remote work
Schedule: Monday - Friday
Accounts Payable Specialist will process invoices, titles, and licenses for equipment.
Responsibilities:
Carrying out the Company's organizational values and operating in accordance with applicable laws, regulations, and Company policies are required functions. Essential and other important responsibilities and duties may include, but are not limited to, the following:
Responsibilities:
Carrying out the Company's organizational values and operating in accordance with applicable laws, regulations, and Company policies are required functions. Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Process titles and licenses for vehicles.
- Process supplier invoices in the financial system accurately and timely. Ensure proper coding, approvals, and compliance with company policies and procedures.
- Manage equipment related payables, including invoices associated with titles, licenses, permits, and registrations required for fleet and operational assets.
- Research, investigate, and resolve simple invoice discrepancies by working directly with internal departments and external suppliers to ensure timely payment and issue resolution.
- Respond to vendor inquiries regarding invoice status, payment timing, and account balances in a professional and service-oriented manner.
- Maintain accurate accounts payable records and supporting documentation in accordance with company policies, record retention requirements, and audit standards.
- Perform other job-related duties and special projects as required.
JOB REQUIREMENTS/MINIMUM QUALIFICATIONS:
Education: High School Diploma/GED or equivalent work experience.
Course(s) of Study:
Education: High School Diploma/GED or equivalent work experience.
Course(s) of Study:
Experience: 1-2 years
Type of Experience: Bookkeeping, accounts payable or related clerical experience.
Type of Experience: Bookkeeping, accounts payable or related clerical experience.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Must be able to commit to Ruan's value statement by acting with integrity in everything we do.
- Must be able to meet behavioral expectations and perform in alignment with our guiding principles: people first, safety focus, enduring partnerships, exceptional performance, and continuous improvement.
- Employee should have strong math skills and good analytical skills. Requires the ability to research discrepancies and problem-solve. Individual must have excellent communication skills. Must have ability to interpret documents. Must have basic computer skills and knowledge of Microsoft Office. Requires strong attention to detail and accuracy.
Physical Demands Of The Job:
Operate office equipment, including telephone, personal computer, have reasonable accuracy and speed on ten key skills or/and keyboarding; bend, twist, pull, push, and lift up to 25 pounds to accomplish duties of the position; work in excess of 8 hours per day, 40 hours per week, as required to perform essential functions.
Environmental Demands Of The Job:
Typical office environment.
Reporting Relationships:
Reports To: Manager of Business Taxes and Expenditures.
Direct Reports: None.
Operate office equipment, including telephone, personal computer, have reasonable accuracy and speed on ten key skills or/and keyboarding; bend, twist, pull, push, and lift up to 25 pounds to accomplish duties of the position; work in excess of 8 hours per day, 40 hours per week, as required to perform essential functions.
Environmental Demands Of The Job:
Typical office environment.
Reporting Relationships:
Reports To: Manager of Business Taxes and Expenditures.
Direct Reports: None.
Benefits:
Ruan provides benefits which include: Medical, Dental, Vision, Disability, Life, as well as 401k and Paid Time Off.
Skills Required
- High School Diploma or GED or equivalent work experience
- 1-2 years bookkeeping, accounts payable, or related clerical experience
- Basic computer skills and knowledge of Microsoft Office
- Strong math, analytical, problem-solving, and communication skills
- Attention to detail and accuracy in financial recordkeeping
- Ability to perform ten-key/keyboarding with reasonable speed and accuracy
- Ability to lift up to 25 pounds and perform occasional physical tasks
- Commitment to company values and behavioral expectations
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The Company
What We Do
About Ruan Founded in 1932, Ruan is a family-owned transportation company providing Dedicated Contract Transportation, Managed Transportation, Value-added Warehousing, and Brokerage Support Services. With more than 90 years of transportation and logistics experience, Ruan is one of the top 10 privately owned transportation service companies in the country. The company operates in 48 states and has more than 300 locations nationwide.
