ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
THE ROLE
The Accounts Payable (AP) Specialist is responsible for executing end-to-end AP processes, including invoice and T&E expense processing, vendor payments, Concur configurations maintenance, GL postings, balance sheet account reconciliations, and vendor master maintenance. This role ensures timely, accurate, and compliant transactions while supporting stakeholders.
Accounts Payable Operations
- Process and post invoices and statements in SAP (PO and non-PO), including shipping and consignment transactions
- Execute weekly vendor payments and employee expense reimbursements
- Post and resolve returned vendor payments
- Facilitate recurring automated expense/invoice postings (e.g., rent, storage)
- Post manual journal entries in SAP
- Monitor AP inbox and respond to inquiries related to payments, invoices, travel, and system issues
- Train and educate business users on systems, policies, and procedures
Concur Administration & Expense Management
- Monitor, review and process invoices in Accounting Review queue and assign invoices to business owners
- Facilitate, create and update Concur user profiles
- Maintain Concur configurations, including GL accounts, cost centers, workflow approvers and approval limits, and travel policies
- Review and approve T&E reports in compliance with company policy
- Troubleshoot issues across Invoice, PO/PR, and T&E modules and resolve import errors
Vendor Management
- Review and approve vendor master data change requests
- Prepare monthly review of vendor master edit report and submit to AP Manager for approval
- Support periodic vendor master maintenance processes, including duplicate cleanup, deactivation of inactive vendors, and transitioning vendor payments methods from checks to ACH/wires where appropriate
Audit
- Support internal and external audits by providing documentation and responding to inquiries
Reconciliations (Preferred)
- Reconcile AP GL accounts across company codes using BlackLine
- Perform AP aging analysis and investigate debit/credit balances in payable accounts
Qualifications
- Experience in Accounts Payable, Finance, or a related field
- Proficiency with SAP and Concur (required)
- Proficiency BlackLine (preferred)
- Strong analytical, problem-solving, and organizational skills
- Excellent communication and stakeholder management abilities
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
Skills Required
- Experience in Accounts Payable, Finance, or a related field
- Proficiency with SAP
- Proficiency with Concur
- Proficiency with BlackLine
- Strong analytical, problem-solving, and organizational skills
- Excellent communication and stakeholder management abilities
Sotheby's Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Sotheby's and has not been reviewed or approved by Sotheby's.
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Healthcare Strength — Healthcare coverage is described as broad, spanning medical, dental, vision, prescription coverage, and company-paid life insurance. Mental health benefits and disability coverage are also included as part of the package.
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Retirement Support — Retirement support includes a 401(k) plan with company matching. Additional financial supports such as flexible spending accounts and an employee stock purchase plan are also referenced.
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Leave & Time Off Breadth — Time-off policies are characterized as generous, including paid time off, paid holidays, and sick days. Paid parental leave and family-related supports are also included in the overall offering.
Sotheby's Insights
What We Do
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
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