Accounts Payable Specialist

Summary and Objective  

The Accounts Payable Specialist is responsible for maintaining accurate and complete vendor account information, as well as entering AP invoices to ensure accuracy in GL reporting and vendor history information. 

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

• Communication skills including knowledge of proper grammar for written and verbal communication with vendors to reconcile accounts and periodic statements. 
• Participate in the day-to-day review and processing of shared AP email account items. 
• Enters AP invoices in one or more software applications, giving significant attention to accuracy of data entry 
• Update manager regarding significant vendor events or disputes as they occur 
• Assist with the month-end close process by way of ensuring all transactions for current period are accurately recorded by given deadline. 
• Research technical accounting matters related to AP transactions and vendor history. 
• Support tax & audit compliance by compiling and preparing tax-related documentation as needed 
• Other duties as assigned 

Skills and Abilities

• Work independently with minimal supervision 
• Must be detail oriented  
• Strong team player 
• Excel skills such as sort, filter, basic formulas, sumif, VLOOKUP, pivot table 
• Communicate effectively and work collaboratively with employees at all levels 
• Handle and prioritize multiple projects and changing priorities in an ever-changing, fast-paced environment. 
• Positive attitude and a strong desire to contribute as an essential member of the team.  
• Willing to occasionally contribute outside of regular business hours to meet necessary deadlines. 
• Being a self-starter who is highly motivated with strong initiative 
• Interpersonal skills with an emphasis on effective communication skills in both oral and written forms 
• Accountability and having hard conversations 
• Strong ability to problem-solve under pressure daily  
• Ability to communicate clearly and effectively through phone, email, and personal correspondence  
• Proficient knowledge of Microsoft Office Suites   
• Proficient critical thinking and presentation skills  
• Basic Understanding of Computer Applications and Data Entries.  
• Ability to multitask, prioritize, and manage time effectively  

Competencies 

• Microsoft Office Suites  

Supervisory Responsibilities 

• None

Work Environment 

• Typical office and computer lab environment with frequent interruptions. 

Physical Demands 

• Ability to see and hear clearly  
• Ability to read, comprehend, and speak English clearly 
• Ability to sit, stand, and walk for extended periods  
• Ability to regularly lift/move up to 30 pounds  

Dress Code and Uniform 

• Well-groomed appearance 
• Adherence to department dress code 

Travel required 

• Some, less than 10% 

EEO Statement  

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity. 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Required Education and Experience 

• Associate degree in accounting or equivalent experience 
• Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification. 
• Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position. 

Preferred Education and Experience 

• Minimum of 3 years relevant practical bookkeeping experience and experience with accounting software (preferable online version)