Full-Time | In-Office | Ann Arbor, MI
Are you a detail-oriented professional who thrives in a fast-paced, collaborative environment? As the Accounts Payable Specialist, you’ll play a key role in ensuring accuracy and efficiency in our financial operations by managing vendor invoices, payments, and records with precision.
Essential Duties & Responsibilities:
- A/P Forecast Reporting: Deliver weekly accounts payable forecast reports including due and upcoming invoices, recurring expenses, historical payment trends, expected but not yet received invoices, and upcoming A/P expectations based on invoices received and expected incurred expenses using historical analysis.
- Ensure accurate invoice entry into the accounting system, flag duplicate or questionable charges.
- Vendor Communication: Maintain clean communication loops with vendors regarding invoice receipt, payment terms, and issue resolution.
- Migrate invoice records to a digital system to improve accessibility and streamline processes.
- SOP Compliance: Follow existing standard operating procedures for payment processing and vendor onboarding.
- Document end-of-month (EOM) tasks with clear instructions and identified ownership.
- Support month-end and year-end closing by preparing A/P reports and assisting with reconciliations and accruals
- Invoice Processing: Process vendor invoices, match them with purchase orders and receiving documentation, and route for timely approval and payment.
- Payment Processing: Prepare and process weekly payment runs including checks, ACH, and wires in accordance with vendor terms.
- Reconcile bank and credit card statements and investigate discrepancies as needed.
- Maintain accurate financial records and file supporting documentation in both digital and physical formats.
- General Ledger Entries: Post journal entries related to accounts payable transactions and ensure proper documentation.
- Rentals Support: assist with data entry and filing of rental paperwork and accounts.
- Tax Exemption Certificates: process and enter tax exempt certificates into Avalara/AvaTax or other tax systems.
- Review and process employee expense reports in accordance with company reimbursement policies.
- Other duties as assigned.
- Highschool diploma or equivalent required
- Bachelor’s degree in Accounting, Business Administration, or a relevant field preferred
- 2–3 years of relevant experience in accounts payable or general accounting preferred
- 2- 3 years of experience with NetSuite is preferred.
- Proficient with the Microsoft Office Suite (especially Excel) and familiar with accounting software (e.g., QuickBooks)
- Strong attention to detail and accuracy in data entry and financial records
- Excellent organizational and time management skills
- Strong verbal and written communication skills for interacting with vendors and internal teams
- Competitive Salary
- Collaborate Working Environment
- Medical, Dental, Vision, Life Insurance
- Retirement Plan
Similar Jobs
What We Do
Hiring a Human Resource Manager to navigate your business through the web of laws can be very expensive and time consuming. Sage Solutions can provide your start-up, or small to medium-sized business, with just the right services you need without breaking the bank. We focus on three distinct services offerings: 1. Compliance Solutions, 2. Human Resource Solutions, and 3. Individual Services Solutions. COMPLIANCE SERVICES The path to compliance starts with our complimentary audit which details your strengths and weaknesses. We then partner with your administrative personnel to provide comprehensive, yet simple, tool kits for compliance with many of the reporting requirements. From there, we assist with improving your audit score, offering 3 levels of monthly subscription services to meet your business needs and budget. As your audit score improves, your risk level improves, providing you better peace of mind. HUMAN RESOURCES SOLUTIONS In addition to the compliance services above, we can provide highly customized HR subscriptions services such as hiring, investigations, employee handbooks and the like. Simply purchase the subscriptions hours you need to meet your human resource needs. INDIVIDUAL SERVICES SOLUTIONS Our individual services allow you to purchase only the HR services that you need while maintaining a tight budget. Services include helping you find and acquire new talent, diversifying your workforce, completing necessary HR paperwork, and creating employee handbooks and documents that will help keep you compliant with all the state and federal employment laws. Our goal is to streamline many of the most challenging HR management tasks with our individual services. Whether you have questions about compliance or human capital management, we have the answers you need. Sage Solutions was formed by 3 executives with decades of business experience, who are always ready to roll up their sleeves and get the work done so you don't have to.
