The Role
Processes and verifies invoices, payment requests, expense reports, and vendor reconciliations. Codes invoices, maintains expense spreadsheets, supports timely payments, resolves accounts payable issues, and ensures audit compliance. Collaborates with vendors and internal departments, documents non-routine procedures, reports monthly operational statistics, and trains departments on coding and approval requirements. The role also supports internal control improvements and maintains confidentiality of sensitive information.
Summary Generated by Built In
Job Functions:
- Promotes and fosters a safe and secure operating environment.
- Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.
- Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
- Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
- Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
- Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
- Analyzes vendor account reconciliations, research and resolves any outstanding issues.
- Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
- Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
- Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.
Required Competencies:
- High degree of professionalism and ability to keep sensitive information confidential.
- Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
Education & Experience:
Required:
- One year experience in bookkeeping or accounting.
- Ability to perform a volume of numerical detailed work with a high degree of accuracy.
- NetSuite experience is highly desired
- Proficiency in Microsoft Word and Excel
Preferred:
- Associate degree in accounting or equivalent experience
- Problem solving
- Analytical Ability
- Interpersonal Skills
- Communication Skills
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- One year of experience in bookkeeping or accounting
- Ability to perform high-volume numerical detailed work accurately
- NetSuite experience
- Proficiency in Microsoft Word and Excel
- Associate degree in accounting or equivalent experience
- Problem-solving skills
- Analytical ability
- Interpersonal skills
- Communication skills
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The Company
What We Do
Air Wisconsin Airlines is a U.S. regional airline that has operated since 1965, flying throughout the Midwest and East Coast. It supports a regional network that connects passengers from hometowns, both large and small, to hub airports and onward travel destinations. Its stated mission is to be a competitively strong regional airline grounded in safety, smart decisions and superior service, while fostering a trusting, respectful and diverse workplace.
