We are seeking an experienced and hands-on Accounts Payable Specialist to perform the company’s accounts payable function and ensure accurate, timely, and efficient processing of invoices and payments. This role is ideal for an accounting professional who is comfortable performing day-to-day AP operations, improving processes, and working cross-functionally with Finance, Procurement, vendors, and internal stakeholders.
The ideal candidate has experience working in NetSuite, strong knowledge of AP processes and controls, excellent attention to detail, and the ability to manage priorities in a fast-paced environment.
Key Responsibilities
- Perform the day-to-day accounts payable function, including invoice processing, coding, approvals, and payment processing.
- Ensure invoices are accurately recorded and paid according to company policies and payment terms.
- Perform vendor setup, maintenance, and account reconciliation.
- Review AP aging and resolve outstanding items, discrepancies, and vendor inquiries.
- Perform and oversee monthly AP reconciliations and ensure accurate period-end close.
- Partner with Accounting and Finance teams to support accruals, expense reporting, and month-end close activities.
- Maintain strong internal controls around vendor management, invoice approvals, and payments.
- Identify opportunities to streamline AP processes, improve efficiency, and strengthen controls.
- Monitor vendor statements and resolve discrepancies in a timely manner.
- Support cash management and payment scheduling by providing accurate AP information.
- Utilize NetSuite to manage AP transactions, reporting, reconciliations, and related accounting activities.
- Annual tax filing for 1099 vendors
- Assist with special projects and other accounting responsibilities as needed.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- 10 years of accounts payable or accounting experience, including experience overseeing AP operations.
- NetSuite experience strongly preferred.
- Strong understanding of accounts payable processes, three-way matching, vendor management, and payment controls.
- Experience with month-end close and account reconciliations.
- Strong Excel skills, including the ability to work with large data sets and perform reconciliations.
- Excellent attention to detail and strong organizational skills.
- Ability to identify problems, research discrepancies, and drive issues through resolution.
- Strong communication and interpersonal skills.
- Ability to work independently while collaborating effectively across departments.
Preferred Experience
- NetSuite ERP
- Experience with vendor onboarding and payment controls
- Experience supporting audits and financial close
The range of compensation for this role is $70,000- $95,000. The actual salary will be determined by several factors, including the selected candidate’s specific skills and experience.
This position is based in our Secaucus office 5 days a week.
Skills Required
- 10 years of accounts payable or accounting experience, including experience overseeing AP operations
- Strong understanding of accounts payable processes, three-way matching, vendor management, and payment controls
- Experience with month-end close and account reconciliations
- Strong Excel skills, including working with large data sets and performing reconciliations
- Excellent attention to detail and strong organizational skills
- Ability to identify problems, research discrepancies, and drive issues through resolution
- Strong communication and interpersonal skills
- Ability to work independently while collaborating effectively across departments
- Bachelor's degree in Accounting, Finance, or a related field
- NetSuite experience
- Experience with vendor onboarding and payment controls
- Experience supporting audits and financial close
What We Do
Come be a part of a successful, purpose-led business. Founded in 1991, Ashley Stewart is a leading fashion, multi-media brand serving curvy women around the country. With 81 stores across the United States, a state-of-the-art e-commerce platform and an integrated and explosive social media presence, Ashley Stewart is on the forefront of omni-channel retail. We nurture an exciting, energetic, and diverse organization that invests in its employees, associates and the communities that we serve. We promote innovation, big and small, to make our business thrive and expand and we believe in business as a force for good. Our dynamic business leaders and colleagues provide mentorship and inspiration, so you can be at your best. Based in Secaucus, the first true suburban community outside Manhattan, just five miles from Times Square. Our modern and collaborative styled offices are easily accessible from New York City through company-subsidized shuttle services to and from the Secaucus Junction train station. It's convenient, yet cozy. The best of both worlds. Ashley Stewart is always looking for great customer-focused and diverse talent to improve the lives of our consumers and the communities around us. The Ashley Stewart brand, along with its customers, are influencers and stand for empowerment. Are you ready to join the movement?
