A growing construction services company is seeking two experienced Accounts Payable Specialists to join its accounting team. With a new Controller restructuring the department and bringing the AP function together in California, this is a great opportunity to join a team during an important period of growth and process improvement.
The Accounts Payable Specialist will own full-cycle AP responsibilities, including invoice processing, vendor reconciliations, payments, and issue resolution. This role works closely with Operations, Project Managers, and other departments to ensure accurate, timely processing and will be especially well suited for someone who is detail-oriented, personable, and comfortable researching and resolving discrepancies.
Key Responsibilities
- Process full-cycle accounts payable, including reviewing, coding, and entering vendor invoices
- Process vendor payments via checks, ACH, and other approved methods
- Reconcile vendor statements and research invoice, credit, and payment discrepancies
- Proactively manage AP exceptions and resolve outstanding issues
- Maintain vendor records, W-9s, and payment documentation
- Review invoices against purchase orders, contracts, and approval requirements
- Partner with Operations and Project Managers to resolve invoice and payment questions
- Assist with month-end close, account reconciliations, and AP reporting
- Monitor outstanding invoices and payment schedules to ensure timely payments
- Support audits and identify duplicate payments, process gaps, and opportunities for greater efficiency
Qualifications
- 3–5 years of accounts payable experience preferred
- Strong full-cycle AP experience, including invoice processing, vendor reconciliations, and payments
- Microsoft Dynamics Great Plains experience required
- Strong Excel skills, including VLOOKUPs and PivotTables
- Experience working with ERP/accounting systems; CRM exposure is a plus
- Degree in Accounting, Finance, Business, or related field is a plus
- Strong attention to detail and ability to research and resolve discrepancies
- Solid communication skills with a personable, collaborative approach
- Ability to manage multiple priorities and meet deadlines
Why Join?
- Contract-to-hire opportunity with potential for a long-term position
- Join a newly restructured accounting department with an opportunity to help strengthen AP processes
- Collaborative seven-person team with direct exposure to the Controller
- Opportunity to work cross-functionally with project and operations teams
Skills Required
- 3-5 years of accounts payable experience
- Strong full-cycle accounts payable experience, including invoice processing, vendor reconciliations, and payments
- Microsoft Dynamics Great Plains experience
- Strong Excel skills, including VLOOKUPs and PivotTables
- Experience working with ERP or accounting systems
- CRM exposure
- Degree in Accounting, Finance, Business, or a related field
- Strong attention to detail and ability to research and resolve discrepancies
- Solid communication skills with a personable, collaborative approach
- Ability to manage multiple priorities and meet deadlines
What We Do
GHJ is an accounting and advisory firm that specializes in nonprofit, food and beverage, entertainment and media and health and wellness companies. Previous recipient of the Los Angeles Chamber of Commerce Employee Champion For Life Work Harmony Award and named a “Best Places to Work” by the Los Angeles Business Journal eight times since 2008, GHJ is passionate about helping clients and its people #BeMore by focusing on building thriving businesses and creating a better future. GHJ works as a business advocate for its clients — providing personalized service and building long-term relationships to help position our clients for growth. Through its affiliation with HLB International, a global network of independent professional accounting firms and business advisers, GHJ is able to partner with other top firms across major cities throughout the U.S. and the world. GHJ’s audit, tax and advisory teams leverage the HLB network to better serve its clients and give clients access to member firms in over 158 countries across the globe and over 775 offices worldwide. Also ranked as a top-20 largest accounting firm on the Los Angeles Business Journal’s Book of Lists, GHJ has 15 partners and more than 160 staff members that serve over 3,000 clients. GHJ is a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), the California Society of CPAs and the California Association of Nonprofits (CalNonprofit).
