Accounts Payable Specialist

Position Summary

The Accounts Payable Administrator is an entry-level individual contributor responsible for accurate and timely processing of routine accounts payable transactions. This position supports invoice processing, vendor administration, payment preparation, employee expenses, period-end activities and other assigned AP responsibilities in a public-company environment.

Assignments may rotate based on business needs. The Administrator is expected to develop proficiency across multiple AP processes and provide dependable backup coverage for assigned responsibilities.

Key Responsibilities

Invoice Processing

• Process purchase-order and non-purchase-order invoices, credits and approved recurring transactions.
• Verify matching, coding, approvals, payment terms, tax coding and supporting documentation.
• Identify duplicate, incomplete or inconsistent transactions and resolve routine exceptions.
• Route unresolved or unusual matters to the appropriate business or AP resource.
• Respond to routine vendor and employee inquiries.
• Support vendor statement reconciliations and open-item follow-up.

Vendor and Payment Support

• Collect and maintain required vendor setup and change documentation.
• Create or update vendor records when assigned.
• Prepare approved invoices and transactions for scheduled payment processing.
• Investigate rejected, returned or incomplete payments.
• Maintain payment and remittance documentation.
• Communicate payment status to vendors and internal stakeholders.

Cards and Employee Expenses

• Process employee reimbursements and commercial or purchasing-card activity when assigned.
• Verify receipts, coding, approvals and documented business purpose.
• Follow up on missing or incomplete documentation.
• Maintain assigned cardholder and expense records.
• Escalate policy exceptions and unresolved transactions.

Close and Team Support

• Compile AP aging, open-item, accrual and reconciliation support.
• Provide transaction documentation for Accounting and audit requests.
• Maintain accurate and complete AP records.
• Participate in cross-training, backup coverage and system testing.
• Support AP process and system improvements.
• Perform other assigned accounts payable responsibilities.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance or Business preferred.
• Zero to two years of accounts payable, accounting or administrative experience.
• Basic understanding of invoices, purchase orders, account coding, approvals and payment cycles.
• Basic proficiency in Microsoft Excel and other Microsoft 365 applications.
• Experience with ERP, invoice workflow, expense or card systems preferred. Manufacturing, high-volume or multi-entity experience is a plus.

Key Competencies

• Accurate, organized, dependable and responsive.
• Able to follow established procedures and recurring deadlines.
• Able to identify issues and escalate them promptly.
• Professional communication with vendors, employees and business partners.
• Sound judgment when handling confidential information.
• Willingness to learn multiple AP processes and provide reliable coverage.

Why Holley Is a Great Place to Work

At Holley, we’re more than a performance parts company—we’re a community of enthusiasts, innovators, and problem-solvers. We offer a competitive benefits package and a culture that values both performance and people.

Benefits: