Accounts Payable Specialist
Job Summary
The Accounts Payable Specialist owns the day-to-day flow of payables, customer refunds, and credit card activity across a multi-location operation. This position sits on a small, cross-trained accounting team where responsibilities shift as the business grows. These processes are established and running well today; the goal is to keep them accurate while continuing to find efficiencies. The ideal candidate brings fresh ideas, a sharp eye for where time is being lost, and the initiative to carry an improvement from suggestion to implementation.
Duties & Responsibilities
- Code invoices to the correct GL account, entity, and location with a high degree of accuracy and efficiency
- Process customer refunds, coordinating with site management and customer service to resolve them promptly
- Review daily credit card transactions for accuracy; research and escalate exceptions
- Manage credit card reconciliation, including daily sync to the accounting system, new card setup, user and tool updates, transaction approvals, and timely completion of reconciliations
- Research and resolve invoice discrepancies, communicating directly with vendors as needed
- Build and maintain Excel import templates for high-volume vendor payable files
- Keep vendor records, W-9s, and tracking tools accurate and current
- Assist with fleet assignments, store supply orders and coding, and banking as needed
- Support month-end close, including accruals and account reconciliations
- Look for opportunities to streamline AP workflows, and recommend process, control, or automation improvements
- Take on special projects and cross-train on adjacent accounting functions as team needs evolve
Required Skills & Abilities
- Strong understanding of accounting principles and practices
- Solid technical skills in account reconciliation and month-end close
- Detail-oriented with strong organizational and problem-solving skills
- Self-starter who takes ownership of a process rather than waiting to be assigned the next step
- Track record of identifying inefficiencies and driving improvements, not just executing an existing checklist
- Efficient time management, with the ability to handle multiple responsibilities against competing deadlines
- Able to work independently and as part of a team
- Professional demeanor and positive attitude
Education & Experience
- High school diploma or equivalent required; bachelor's degree in accounting, finance, or a related field preferred
- 3+ years of high-volume accounts payable experience required
- Proficiency in Microsoft Excel and QuickBooks Online required
- Experience with Bill.com and Emburse preferred but not required
- Comfort using AI tools (Claude, ChatGPT, or similar) to work more efficiently is a plus
Skills Required
- High school diploma or equivalent
- Bachelor's degree in accounting, finance, or a related field
- 3+ years of high-volume accounts payable experience
- Strong understanding of accounting principles and practices
- Experience with account reconciliation and month-end close
- Proficiency in Microsoft Excel
- Proficiency in QuickBooks Online
- Detail-oriented, organized, and strong problem-solving skills
- Ability to identify inefficiencies and drive process improvements
- Ability to manage multiple responsibilities and competing deadlines
- Ability to work independently and as part of a team
- Experience with Bill.com
- Experience with Emburse
- Comfort using AI tools such as Claude or ChatGPT
What We Do
ClearWater Express Wash is a premier operator and developer of express car washes headquartered in Montgomery, Texas. The company delivers a premium car wash experience rooted in quality, convenience, and customer-first service. It is rapidly expanding its footprint into high-growth locations throughout the Dallas/Fort Worth, Houston, and Austin markets, while remaining committed to operational excellence and environmental responsibility across its Texas-based network.
