Accounts Payable Specialist

Position Summary

The accounting and AP specialist will assist with accounts payable, maintain complete and accurate records, assist with routine accounting duties, and provide prompt and courteous responses to inquiries. This position is responsible for indexing invoices, updating vendor records, and making payments. You should be a skilled researcher and possess strong communication and computer skills.

The accounting specialist is a non-exempt position. This position works Monday through Friday, 40 hours per week with one hour unpaid for lunch. Hours may vary during peak periods.

Essential Duties and Responsibilities

• Scans and codes accounts payable invoices with appropriate company and property numbers in our accounting software programs.
• Works as part of the A/P team to enter other invoices amongst 7 different processing systems
• Creates new vendor records, ensuring proper settings are entered for 1099 and lien waiver purposes
• The A/P team produces approximately 1000 checks for the trimonthly check runs, approximately 50-100 checks for the special check runs related to construction projects and other payments as needed.
• Follows up and resolves outstanding invoices.
• Works closely with several different business units. Providing payment and processing information as needed

Requirements

• Associate degree in accounting or equivalent experience.
• Two years’ minimum experience in accounts payable and general accounting.
• Excellent 10-key skills.
• Proficiency with software including Microsoft Office Suite, Excel, Word, and Outlook is required
• Must remain alert at all times to perform essential functions.

Success Factors

• Strong attention to accuracy and detail.
• Ability to accurately and efficiently process high volumes of transactions.
• Ability to work under pressure and meet deadlines.
• Must be able to work in a fast-paced environment and adapt to process changes on short notice.

Note: This job description describes the general nature and essential functions of the position without including peripheral and incidental duties. Contents of this job description are subject to change at the discretion of the employer. Employees may receive other job-related instructions and be required to perform other job-related work as requested by the manager. All requirements are subject to possible modification to provide reasonable accommodation to qualified individuals with disabilities.