The Role
Manage the full-cycle accounts payable process, including invoice verification, vendor setup and records, payment batches, 1099 filings, tax preparation, credit card and Amazon account administration, reconciliations, and month-end close support. Respond to vendor inquiries, resolve discrepancies, maintain confidentiality, support the Controller, and promote accurate, efficient processes with limited supervision.
Summary Generated by Built In
Job Summary
The Accounts Payable Specialist is responsible for maintaining a full-cycle AP process, that includes invoice processing, vendor management, account reconciliations and payment preparation with a mindset focused on accuracy and efficiency that aligns with Truly Good Foods core values. This role should promote continuous improvement by seeking new and efficient ways of executing tasks, represent integrity, take ownership of duties, deliver results for internal and external customers all while being a positive team member.
Key Responsibilities
Essential Job Duties
- Accurately verify and process vendor invoices in Continia AP software, ensuring proper documentation timely posting to the general ledger in ERP, Microsoft Business Central
- Respond to vendor related inquiries
- Prepare check and EFT payment batches on a weekly basis
- Lead new vendor setup process
- Maintain accurate and consistent vendor records
- Prepare and file 1099s
- Request certificates of liability insurance
- Manage corporate credit card program (Ramp)
- Oversee corporate Amazon account
- Sales & Use Tax preparation and filing (Monthly, Quarterly and Annually)
- Assist in month end close process via unapproved invoice accrual, recording and reconciling of credit card transactions and other entries as needed
- Reconcile AP subledger to general ledger and alleviate discrepancies
- Support Controller through Ad Hoc requests
- Communicate effectively and escalating issues appropriately
- Consistently report to work on time, prepared to perform duties of position
- Meet department productivity standards
- May perform other duties as required
Scope of Responsibility
- This job will have periodic access to confidential data such as financial statements, wages and salaries, product costs, and company plans, designs, and/or programs.
- This job follows standard practices and procedures and is expected to accomplish work assignments with a limited amount of supervision.
Skills, Knowledge and Expertise
Knowledge and Skill Requirements
- Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, financial statements and/or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read and understand English.
- Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
- Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Computer Skills: To perform this job successfully, an individual should have knowledge of the Microsoft Office Suite, with proficiency in MS Excel and MS Dynamics GP also a plus.
Education and Experience
- Associate’s degree of higher in business, accounting or related field, 4-year degree from College or University is a plus
- Five years plus of accounts payable or related experience/training
- Experience working with Microsoft Business Central and Continia (or other automation) AP Software is a plus
Physical Demands
- While performing the duties of this job, the employee is frequently required to sit for extended periods.
- Frequent, highly concentrated mental and visual alertness is required by this job.
- The employee may occasionally lift and/or move up to 10 pounds.
Work Environment
- Work is performed in a comfortable office environment where disruptions occur infrequently.
- The noise level in the work environment is usually moderate.
Travel Required
- N/A
Benefits
- Affordable healthcare (medical/dental/vision)
- Opportunity to participate in the Health Savings Account (HSA), Health Reimbursement Account (HRA) and Flexible Spending Account (FSA)
- Short Term Disability Insurance paid by the company
- Basic life Insurance equals to your annual salary paid by the company
- Employee Assistance Program, paid by the company
- Long Term Disability Insurance
- The opportunity to purchase additional voluntary insurance coverage for:
- Life Insurance
- Accident
- Whole Life
- Prepaid Legal
- PTO (Paid Time Off)
- 9 Paid Holidays per year
- 401-k Plan (eligible after 6 months of employment)
About
About us:Truly Good Foods has sales and distribution offices in Orlando, Atlanta, Washington DC, Reno, Dallas and Charlotte, NC. Our SQF, Kosher and organic production facility in Charlotte roasts nuts & seeds daily and blends over 60 bulk snack mixes. These facilities also package and re-box many of our items to meet our customers’ varied needs. Charlotte is our corporate headquarters, and is home to purchasing, accounting, and sales & marketing offices.Truly Good Foods is a second-generation family owned business. Our company was founded in 1977 by Jerry and Betty York and is now run by their two daughters, Angela Bauer and Carolyn Bennett. Proud to be a women-owned company, Truly Good Foods is certified in the WBENC and the WOSB. We start by sourcing the highest quality ingredients and then create snacks and mixes bursting with the bold flavors you love. With more than 3,000 snacks in our product line, Truly Good Foods is the ideal snack partner for your business.
Skills Required
- Associate degree or higher in business, accounting, or a related field
- Five or more years of accounts payable or related experience or training
- Ability to read and understand English
- Ability to use Microsoft Office Suite, including Microsoft Excel
- Experience with Microsoft Business Central and Continia or other accounts payable automation software
- Four-year college degree
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The Company
What We Do
Truly Good Foods is a food and beverage distribution company that manufactures, imports, and distributes premium snack mixes, nuts, seeds, dried fruit, candies, and specialty foods.
