Accounts Payable Specialist

Thermo King West consists of nine family-owned dealerships involved in trailer repair, transport refrigeration, and other lines of business. In recent years, we were granted the prestigious Thermo King dealer of the year award in North America. We are a successful and growing business that takes pride in caring for our customers and treating our employees well. Thermo King West is known to be a great place to work and our employees take pride in the service they provide our customers. The job description is listed below.

The Accounts Payables Specialist is responsible for the primary transaction processing for the Company and will serve Thermo King West (TKW) and Utility Crane & Equipment (UCE). 

This position has the opportunity to dive deeper into our transaction processes to recommend and implement process improvements to our operational efficiency, cash flow management, and overall profitability.  We have migrated our ERP system to e-Emphasys, which we believe is a leader in the dealership industry and we continue to look for opportunities to leverage the system.  We also use other technologies in our banking processes and strive to bring on new technology to enhance our business processes and controls.  This position would participate in all of these processes.

The company is growing at a very fast pace, and we have plenty of opportunities to support the business by process improvement.  We are looking for an individual that can roll up their sleeves and be involved in the details, ask a lot of questions, and help make changes.  We currently have nine locations through the west and east coasts, and this position interacts with those locations typically on a daily basis.

The base compensation is competitive, and the position will participate in the annual bonus program which is typically based on the Company’s performance. In addition to these core responsibilities, this individual may also be asked to perform research on general accounting transactions and/or balances and provide input on process improvement opportunities.

• AP Invoice Entry
  • Invoice entry and PO receipt matching for multiple sites and functions
    • Parts
    • Equipment
    • Rental
    • Service
  • Communication with locations to problem solve variances and goods received but not invoiced (GRNI)
  • Supplier statement reconciliation
  • Concur
    • Travel and Entertainment expense report processing
    • Non-PO invoice entry and workflows
  • Improvement initiatives within the Procure-to-Pay process
• General Accounting tasks as assigned
• Opportunities to expand in other roles within the company

Ability to communicate clearly and accurately in both written and verbal form. Must be able to clearly communicate transactions, issues, and processes they are responsible for. Must be able to present findings, including recommendations for improvement, to their Manager and Finance team.

• High School Diploma or equivalent
• Must be a strong team player, highly motivated, and eager to learn.
• Must be detail oriented.
• Strong computer skills, particularly in Excel is a plus.