Accounts Payable Specialist

Role 

Summary

The Accounts Payable Specialist is responsible for accounts payable operations, invoice management, and related financial support activities. The ideal candidate is detail-oriented, organized, and able to work collaboratively across departments to ensure timely, accurate, and compliant payment processing.

Accounts Payable Operations

• Review supplier invoices, purchase orders, goods receipt documents, and payment requests, including three-way matching procedures.
• Receive, verify, enter, and maintain VAT invoices and supporting documentation.
• Process and track supplier payments in accordance with company policies and approval requirements.
• Maintain accounts payable and prepayment schedules and perform regular vendor reconciliations.
• Input and maintain financial data in ERP systems (e.g., Yonyou, Kingdee, NetSuite, SAP, etc.).
• Support month-end closing activities, including AP reconciliations, prepayment management, and related reporting.
• Communicate with procurement teams, business stakeholders, and suppliers to resolve invoice, payment, and reconciliation issues.
• Perform other finance and accounting duties as assigned.

Qualifications & Requirements

• Bachelor’s degree or above in Accounting, Finance, or a related field.
• Minimum 3 years of experience in Accounts Payable, Accounting, or Finance Operations.
• Familiarity with VAT invoice management and corporate payment processes.
• Experience with ERP systems such as Yonyou, Kingdee, NetSuite, or SAP.
• Strong Excel skills, including Pivot Tables, VLOOKUP, and other commonly used functions.
• Strong attention to detail, organizational skills, and sense of responsibility.
• Good communication and coordination skills with the ability to work effectively across functions.
• Experience in manufacturing, biotechnology, life sciences, or medical device industries is preferred.
• Basic English reading and writing skills.