The Accounts Payable Specialist is primarily responsible for the oversight and tasks associated with Accounts Payable which includes, but not limited to, vendor management, processing invoices, reviewing company credit card transaction reports, maintaining accurate records and participating in month-end close. Key individual must have exceptional organizational skills and be attentive to detail, with the ability to multi-task and manage changing demands with a sense of urgency.
RESPONSIBILITES
- Ability to process large volumes of vendor invoices in an accurate and timely manner
- Ability to code invoices to appropriate account in the chart of accounts and allocate the expense to appropriate cost center
- Review and reconcile vendor statements to ensure all invoices have been received.
- Manage all inquiries from vendors, and employees, and research discrepancies, if needed.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
- Review and process expense reports
- Auditing and exporting of approved PCard reports in Tallie
- Support month-end close (including preparation of AP accruals)
- Assist and adhere to month end closing deadlines.
- Assist with year-end 1099 preparation.
- Assist accounting team with ad hoc requests as needed
REQUIREMENTS
- Bachelor’s Degree in Accounting is preferred
- This is a fully on-site role, with in-office work required Monday through Friday.
- 1 year accounts payable, preferably in the services industry
- Basic knowledge of general accounting, GL coding and chart of accounts.
- Strong attention to detail
- Ability to work in a fast paced / high volume environment
- Ability to meet critical deadlines on a daily basis
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office products – emphasis excel
$55-60k
Skills Required
- Bachelor's Degree in Accounting
- On-site work Monday through Friday
- 1 year accounts payable experience (preferably in services industry)
- Basic knowledge of general accounting, GL coding and chart of accounts
- Strong attention to detail
- Ability to work in a fast paced / high volume environment
- Ability to meet critical deadlines on a daily basis
- Excellent written and verbal communication skills
- Proficient with Microsoft Office products, emphasis on Excel
- Experience auditing and exporting PCard reports in Tallie
What We Do
UG2 is a leader in integrated facility services, providing a high standard of janitorial, operations, maintenance, and workplace solutions. They specialize in delivering professional facility services across diverse markets, including commercial, corporate, education, healthcare, life science, public venue, retail, and industrial sectors, with a mission to set a new standard of excellence and create the next generation of leadership in the industry.
