Accounts Payable Specialist MD

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and leveraging digital automation tools to enhance efficiency.

Key Responsibilities:

The duties for this position include but are not limited to the following:

• Process invoices, purchase orders, and expense reports accurately and efficiently.
• Match invoices with purchase orders and receiving documents, ensuring accuracy and resolving discrepancies in collaboration with the procurement and operations teams.
• Prepare and process electronic transfers, ACH payments, and check payments in compliance with company policies.
• Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies.
• Assist with month-end and year-end closing processes, including accruals and financial reporting.
• Maintain an electronic document storage system for secure and efficient retrieval of AP records.
• Utilize e-invoicing platforms to receive and process invoices digitally, reducing reliance on paper-based invoices.
• Maintain accurate vendor records, including tax information and banking details, ensuring compliance with manufacturing industry regulations.
• Work closely with procurement and supply chain teams to resolve invoice discrepancies and ensure timely vendor payments.
• Ensure compliance with financial regulations, internal controls, and company policies.
• Assist in internal and external audits by providing accurate AP records and documentation.

• High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounts payable experience, preferably in a manufacturing environment.
• Experience with electronic invoicing systems and automated invoice processing tools.
• Strong proficiency in ERP systems (Ross, SAP, Oracle, or similar) and Microsoft Excel.
• Understanding of three-way matching (invoice, purchase order, and receiving document) processes.
• Exceptional attention to detail, accuracy, and problem-solving skills.
• Strong communication skills and ability to work cross-functionally with operations, procurement, and vendors.