Accounts Payable Specialist II

POSITION SUMMARY  

The Accounts Payable Specialist II is primarily responsible for assisting with all accounting functions and financial reporting relating to Accounts Payable, including the timely processing, verification, tracking, reporting, and payment of all approved invoices.  This position works directly under the general supervision of the Disbursement Manager.  

EXPECTATIONS 

Every Adelante Healthcare employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day.  Employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism, and competence.  

OUR CORE VALUES 

• Inclusion 

• Nurture  

• Service 

• Purposeful  

• Integrity 

• Resilient 

• Engaged 

ESSENTIAL SKILLS AND EXPERIENCE:

• Greater than two (2) years current experience in full-cycle accounts payable
• High school diploma or GED from an accredited institution 
• Demonstrated excellence in customer service with the ability to interact with internal and external customers
• Working knowledge of current Microsoft Office applications and Sage Intacct or comparable accounting software
• Demonstrated proficiency with Generally Accepted Accounting Principles (GAAP)
• Working knowledge of State and Federal regulatory requirements surrounding accounts payable, reporting, and other fundamentals required for the position
• Ability to maintain confidentiality
• Ability to work independently with minimal supervision as well as the ability to work as a team
• Prioritization, problem-solving, and multi-tasking skills are required
• Must speak fluent English
• Valid Level One Fingerprint Clearance Card issued by the Arizona Department of Public Safety for all specialty behavioral health locations 

POSITION RESPONSIBILITIES

• Full cycle Accounts Payable, including but not limited to verifying, coding, and posting of invoices, month/year end closing, and reporting
• Sort, stamp, and file/scan invoices, purchase orders, checks, and any other AP backup
• Ensure the timely and accurate approval and payment of all legitimate invoices
• May process check run for approved payments; obtain check signatures and mail payment
• Answer vendor, payment, and other AP-related questions 
• Prepare accounts payable for the month-end closing in accordance with the month-end closing schedule
• Prepare accurate information necessary to produce various management reports
• Assist with the preparation of the annual audit
• May complete and submit unclaimed property and 1099’s
• Performs other duties as requested or assigned
• Reconciliations of accounts
• Rent, Debt, and amortization schedules: understanding, preparation, and reconciliation
• Full Fixed Assets and Construction in Progress payables recording

NON-ESSENTIAL SKILLS AND EXPERIENCE:

• Associate's degree or higher in Accounting, Finance, or other relevant field of study

Additional Duties and Responsibilities

• Other duties as requested or assigned

Patience-Centered Medical Home (PCMH)

All employees are responsible for promoting and participating in interdisciplinary communication and collaboration to enhance the delivery of quality across the health care system. Employees should maintain an environment that supports and engages patients and co-workers in a caring team-based model to promote wellness and improve health outcomes.

Adherence to Compliance and Code of Conduct

All employees are required to comply with Adelante Healthcare’s written standards, including its Compliance Program and Standards of Conduct, policies and procedures and reporting of any conduct that potentially violates Adelante’s legal or compliance requirements. Such compliance will be an element considered as part of the regular performance evaluation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions.  The employee must frequently lift and/or move up to 25 pounds without assistance and may occasionally be required to lift or move up to 50 pounds with assistance.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time when traveling to various clinic sites.  The noise level in the work environment is usually moderate. The employee may be subject to health hazards (contagious diseases, blood-borne pathogens, etc.) when working in the clinic area.

In any organization or job, changes take place over time. Although an effort will be made to keep job-related information current, this is not an all-inclusive list of job responsibilities.  Adelante Healthcare, Inc. reserves the right to revise or change job duties and responsibilities as the business needs arise.  In compliance with EEOC 29 CFR part 1630, if the essential functions of this position cannot be performed in a satisfactory manner by the employee, further accommodations shall be made if it does not constitute undue hardships upon this organization.