Accounts Payable Specialist - Entry Level

Position Summary
Rubin Lublin, LLC is seeking an on-site Accounts Payable Specialist who is responsible for compiling, processing, and maintaining accounts payable. This role works closely with the Accounting Team to ensure timely, accurate processing of payables and consistent adherence to established policies and procedures.

Essential Duties & Responsibilities

• Process accounts payable transactions, including reviewing invoices for accuracy, preparing check requests, and facilitating the approval and payment process.
• Review all vouchers for payment.
• Audit invoices against internal records and research discrepancies.
• Perform daily and weekly check runs for trust, operating, and client cost accounts.
• Serve as backup to accounting management for check processing, check distribution, and deposit preparation.
• Respond to vendor inquiries and maintain professional communication.
• Generate accounts payable reports and maintain accurate, organized AP files.
• Assist with cash flow projections related to accounts payable.
• Assist with exporting invoices from the case management system into the accounting program.
• Maintain quality control standards in accordance with firm policies and objectives.
• Support the Accounting Team with special projects.
• Collaborate with operations and other internal departments on financial-impact projects.
• Assist in developing and updating process and procedure documentation for the AP group.
• Perform other duties as assigned.

Supervisory Responsibilities

This position does not include supervisory responsibilities.

Qualifications

To perform this role successfully, an individual must be able to complete the essential functions with accuracy and professionalism. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field; or
• One to two years of relevant accounts payable or accounting experience; or
• An equivalent combination of education and experience.

Required Skills & Competencies

• Advanced Excel proficiency (including pivot tables and VLOOKUP).
• Strong analytical skills with ability to evaluate processes and recommend improvements.
• Solid understanding of accounting concepts, transactions, and workflow.
• Exceptional time management, prioritization, and organizational skills.
• Proficiency in Microsoft Office.
• Experience with accounting software (QuickBooks knowledge a plus).
• Strong written and verbal communication skills for interaction with staff, management, and vendors.
• Ability to work independently, meet deadlines, and manage multiple tasks simultaneously.
• Experience with process and procedure documentation preferred.

Reasoning & Decision-Making Ability

• Ability to interpret and follow written, verbal, and diagram-based instructions.
• Ability to analyze problems and implement solutions in standardized situations.

About Rubin Lublin, LLC

Rubin Lublin values honesty, reliability, and integrity, and is committed to the core principles of superior client service, respect for consumers, and professional dignity. Our culture promotes collaboration, professional growth, and excellence in every client interaction.

Compensation and Benefits

• Competitive salary based on experience.
• Comprehensive benefits package, including medical, dental, and vision coverage.
• Matching 401(k) plan.
• Paid parental leave.
• Paid holidays and vacation.
• Team-building events, holiday and birthday celebrations, and a supportive firm culture.

Pre-Employment Requirements

All employment offers are contingent upon successful completion of:

• Background check
• Drug screening
• Verification of employment eligibility in the United States
• Professional reference checks

Depending on the nature of the role, candidates may also be subject to criminal and/or credit history reviews as permitted by law.

Equal Employment Opportunity Statement

Rubin Lublin, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.