Accounts Payable Specialist-Durham

Agency

North Carolina School of Science , Math

Division

VC for Finance , Operations

Job Classification Title

Accounting Technician (S)

Position Number

65037602

Grade

31000000

About Us

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free. Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980. For more information visit ncssm.edu. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at [email protected].

Description of Work

CLOSING DATE: Wednesday, July 8, 2026
**This position will close at 11:59 p.m. the night before the end date listed.
POSITION TYPE: Permanent, 12-month, SHRA, FLSA Non-exempt, 1.0 FTE
NCSSM and the Business Office foster an environment of collaboration across departments and divisions and support community-engaged service and research.
This role is eligible for a flexible, hybrid work schedule following the initial training period, reflecting our commitment to a healthy work-life balance.
Description of Duties:
Accounts Payable: Manage disbursement of general fund state appropriations and receipts for the agency through automated accounts payable system. The accounts payable automated system is an integral part of the NC Financial System (NCFS). Individual must be knowledgeable of interface of other NCFS components with Accounts Payable (i.e. Purchasing, General Ledger). All Accounts Payable transactions are subject to audit by the State Auditor’s Office.
Primary responsibilities include:
*Review incoming invoices for accuracy, terms of vendor, and relevant Purchase Order/Requisition information. Follow-up and resolve price discrepancies with the purchasing or requesting department.
*Acquire verification of receipt for item(s) or service(s). This verification may be a packing slip, small purchase authorization (SPA), or authorizing signature from requesting individual. Research invoice(s) without documentation to determine requester and/or destination.
*Verify payment has not already been processed and process invoices for payment via automated Accounts Payable system. Processing entails verification and/or requests for setup of vendor in centralized vendor file maintained by the Office of State Controller (OSC), preparation of accounting code sheet, attachment of necessary back up documentation, verification of available funds, data entry, and printing checks.
*Disburse payment for invoices. Position is currently disbursing approximately 330 checks per month. Follow-up on pending Purchase Orders not processed for payment. Notify the Purchasing Office of completed purchase requisition orders. Reconcile vendor statements to ensure that outstanding invoices are paid or in the process of being paid in a timely manner. Maintains master vendor files.
*Process Escheats on an annual basis according to the state escheat policy.
*Review 1099 forms before being processed by the Office of State Controller.
Travel: Review budget authorizations for accuracy and submit for approval. Verify and process all travel reimbursements and travel advance requests. In addition, process all travel reimbursement for the Board of Trustee members.
Account Analysis: Perform account analysis of any Accounts Payable transactions, the largest component of the General Ledger. Research information, compile data and prepare financial reports and written responses to resolve concerns of intra-agency administrators, faculty and staff with budget reports. Also perform account analysis necessary to facilitate Accounting Manager with budget/allotment functions. Interact professionally daily with outside vendors, departmental staff, students, and resolve problems and concerns, distribute financial reports, submit deposits, and maintain a high level of resourcefulness.
Student Constituent Support Services Incorporated (SCSSI) bank reconciliations: Complete bank reconciliations monthly for SCSSI identifying and resolving any errors with the SCSSI coordinator. Process invoices for Student Activities that correlate with all receipt supported activities at NCSSM.
Auditing: Perform internal auditing functions under the general supervision of the Accounting Manager. Tasks include, but not limited to, randomly selecting invoices, checks, and journal vouchers to audit, verifying sequentially that journal voucher and code sheets exist and are filed properly, reviewing documents for proper signatures and documentation, etc.
Other Responsibilities: Print checks for the weekly check run, post journal entries, requisition funds for check run and other duties as assigned. Update Business Office forms annually, Prepare independent contracts for services, file invoices from weekly check run, and other duties as assigned.

Knowledge Skills and Abilities/Management Preferences

HIRING SALARY RANGE: $41,176 - $50,326

Hiring salary will be determined based on education, experience, equity, budget, and market considerations.

Knowledge, Skills, and Abilities:

Knowledge - Technical: Considerable knowledge of government accounting methods, procedures, and accounting practices needed to perform the work. Basic knowledge of program laws and regulations needed to perform the work. Knowledge of a variety of technology, financial systems. and software packages to create and maintain data. Ability to develop formulas for moderately complex spreadsheets.

Financial Program Monitoring and Management: Ability to verify and ensure accuracy and validity of moderately complex transactions. Ability to examine accounting records to assure adherence to accounting standards and regulations. (Examples: variety of funding sources with different reporting cycles and standards; re-investment of funds and accountability for the more complex funding sources.) Ability to maintain and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports. (Examples: research, compile, and analyze information; prepare statistics; write/draft reports; make recommendations for resolution.) Ability to supervise a financial function of moderate complexity.

Problem Solving: Ability to resolve problems of moderate complexity. Ability to select the best solution from several options or where no precedent exists. Ability to make suggestions for and/or implement process improvements in the work unit. Ability to interpret oral and/or written guidelines to solve problems.

Communication: Ability to explain and interpret financial information.

Management Preferences:

• Knowledge of both internal and external (State Information Guide) policy and procedures governing disbursements of state funds.

• Ability to interact professionally, both orally and in writing with department heads, faculty, staff, external vendors and Office of State Treasurer (OST).

• Ability to work independently, prioritize work, and multi-task.

• Strong organizational skills.

• Knowledge and experience of accounting methods, procedures and accounting practices, specifically auditing experience in Accounts Payable.

 Team NCSSM Benefits

NCSSM has been named the #1 Public High School in America for 2025 and 2026. Join our winning team!

NCSSM offers a competitive and comprehensive benefits package designed to support the well-being, growth, and work-life balance of our employees. Highlights include generous vacation and sick leave; 12 annual holidays; paid parental, family medical, and community service leave; and flexible work schedules where applicable. Leave is earned monthly and pro-rated for part-time employees and those working less than 12 months. Employees also enjoy access to the State Health Plan, multiple retirement options (including TSERS and ORP), supplemental retirement savings plans, tuition waiver benefits across the UNC System, and free access to on-site facilities like a gym, library, and cafeteria. Additional perks include life insurance, disability coverage, flexible spending accounts, and membership eligibility with the State Employees Credit Union. 

Please visit NCSSM Employee Benefits for more information. 

Supplemental and Contact Information:

Please complete your application in full. All required Competencies, Work History, and Credentials must appear on the application in the Education and Work Experience sections of the application to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form in its entirety. “See Attached Resume or an Embedded Text Resume” will be considered incomplete and will not be processed. Degrees must be received from appropriately accredited institutions.

Final candidates are subject to criminal and sex offender background checks. Some vacancies also require a motor vehicle check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. NCSSM participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Please note: Only one application is accepted per candidate for each specific job posting. 

If you have questions, please email [email protected].  

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Education and Experience:

High school diploma or equivalency and three years of experience in accounting work; or equivalent combination of training and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Tracy Lynn Fullgraf

Email:

[email protected]