Accounts Payable Specialist (City Controller's Office [CCO] Dept., Unclassified Position)
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Job Summary
The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management. The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.Job Description
Overview
The Accounts Payable Specialist communicates regularly with the A/P Manager and is the back up to AP Clerk I, II and III as needed by management.
The A/P Specialist will also assist in the implementation of new processes, systems, and programs to evaluate their usefulness and effectiveness in daily operations.
This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions.
Essential Functions
1 Reviews invoices and payment requests for appropriate documentation and approval.
2 Enters invoices into accounting system accurately with three-way matching: Vendor invoices to POs to receiving documents with a detailed audit of invoices for price, quantity, and variances.
3 Processes payment requests, employee mileage and travel expense.
4 Verifies vendor name, invoice date, invoice number, invoice amount, remit-to address matches with entries made in our financial system.
5 Performs quality control on invoice entries from Accounts Payable Clerk I, II and III and other departments.
6 Conducts 2nd level of approval in financial system on invoices up to 150K.
7 Processes banking activities, (i.e., stop payments, voids, positive pay notifications).
8 Reconciles vendor statements against Salesforce invoice tracking report.
9 Responds to vendor inquiries and resolves invoice and payment discrepancies.
10 Communicates with A/P Manager to relay information regarding vendor accounts when assistance is needed.
11 Provides feedback for performance reviews.
12 Assists in the implementation of new processes, systems and programs and evaluate their efficacy in daily operations.
13 Develops training documents for departmental processes to increase effectiveness of task transitions.
14 Works on special projects as assigned by the Accounts Payable Manager.
15 Performs all other duties as assigned.
Minimum Qualifications
Education
Associate degree.
Experience
Three (3) years relevant accounting systems with strong A/P experience in a computerized environment is required.
Licenses and Certifications
None
Preference(s)
- Associates degree in Business Administration, Finance, Accounting or related field.
or
- Bachelor’s degree.
and
- 10-key by touch and strong data entry skills.
- Knowledge of CGI financial system and Salesforce is highly desirable.
*Minimum Qualification Notation: All qualifying information outlined in the minimum qualifications section: including education, experiences, and licenses/certifications MUST be included in the respective sections of the application (not simply the attachments - for example: resumes or cover letters) to be considered for this position.
Knowledge, Skills, and Abilities
1 Ability to work in a fast paced, high transaction environment with strong organizational, attention to detail and multi-tasking skills.
2 Ability to work well under pressure and easily adapts to changes in priorities.
3 Ability to consistently exhibiting high productivity while not sacrificing quality.
4 Detail oriented with strong follow through and able to prioritize multiple projects.
5 Excellent verbal and written communication skills, including active listening and telephone manner.
6 Strong analytical, interpersonal and time management skills with the ability to work in a team environment.
7 Excellent customer service focus with a strong sense of urgency in responding to customer needs.
8 Intermediate to advance bookkeeping and accounting knowledge.
9 Advance proficiency with Microsoft Excel and other MS Office products, and accounts payable software.
Salary Range
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
City of Dallas is an Equal Opportunity Employer.
Skills Required
- Associate degree
- Three years of relevant accounting systems experience with strong accounts payable experience in a computerized environment
- Strong data entry skills and ability to use a 10-key keypad by touch
- Knowledge of CGI financial system and Salesforce
- Associate degree in Business Administration, Finance, Accounting, or a related field
- Bachelor's degree
- Intermediate to advanced bookkeeping and accounting knowledge
- Advanced proficiency with Microsoft Excel and other Microsoft Office products
- Proficiency with accounts payable software
- Strong organizational, attention-to-detail, multitasking, analytical, interpersonal, time management, verbal, written communication, and customer service skills
What We Do
The City of Dallas is the municipal government entity responsible for providing public services, infrastructure, and administration to the residents and visitors of Dallas, Texas.
