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The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices and payments, maintaining compliance with established procedures, and supporting various accounts payable functions. This role involves handling high-priority confidential items, managing shared inboxes, and assisting with vendor reconciliations and audits.This position has been segmented "Remote Anywhere" meaning the work is completed 100% remote anywhere in the U.S. except Hawaii or United States Territories.
Schedule
Mon - Fri
8 hour day with start time flexible between 7 am - 8 am AZ time
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Follow Standard Operating Procedures (SOP): Adhere to established SOPs for accounts payable to ensure audit compliance and continuity.
- Invoice Processing: Handle high-priority requests, mass upload of invoices into ERP, summary billing, consolidated vendor invoices, and PO-based IT invoices.
- Audit AP Check Vouchers: Oversee the release of checks twice a day to ensure timely payments.
- Case Research: Manage and resolve vendor dispute cases.
- Banking Transactions: Execute check stops and voids as needed; research and resolve possible fraudulent activities.
- Manage Shared Inboxes: Efficiently manage and organize shared inboxes to address inquiries and process invoices.
- Assist Managed Services business partners: Provide regular support to MSP, assist with the resolution of processing issues, and conduct quality audits as necessary.
- Vendor Reconciliations: Perform statement reconciliations for critical vendors.
- Back Up for Lead Tasks: Serve as a backup for some lead tasks to ensure continuity in operations.
- Other Duties: Perform other duties as assigned by the supervisor.
SUPERVISION:
- N/A
RELATIONSHIPS
- Internal: Must maintain professional communication with markets and internal stakeholders; markets, and other departments.
- External: Vendors
WORK ENVIRONMENT
- Remote: This role is fully remote, and the associate is expected to perform assigned responsibilities from a home-based environment.
MINIMUM QUALIFICATIONS
- One year of experience in accounts payable or a related financial operations role.
- Proficient in Microsoft Office Suite, with at least one year of hands-on experience using Excel for data management and analysis.
- Strong ability to identify and resolve invoice discrepancies with a high level of accuracy and attention to detail. Experienced in working across multiple computer screens and utilizing OCR and ERP systems.
EDUCATION
- High School Diploma or Equivalent
CERTIFICATIONS/TRAINING
- N/A
LICENSES
- N/A
PREFERRED QUALIFICATIONS
- General knowledge of accounting practices, preferably in accounts payable.
- Experience with ERP systems and prior exposure to OCR technologies.
This role will also receive : overtime compensation
Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.
Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between
$18 - $28***EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***
Skills Required
- One year of experience in accounts payable or a related financial operations role
- Proficiency in Microsoft Office Suite
- At least one year of hands-on Excel experience for data management and analysis
- Ability to identify and resolve invoice discrepancies accurately
- Experience working across multiple computer screens and using OCR and ERP systems
- High school diploma or equivalent
- General knowledge of accounting practices, preferably accounts payable
- Experience with ERP systems and exposure to OCR technologies
US Foods Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about US Foods and has not been reviewed or approved by US Foods.
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Healthcare Strength — Medical, dental, and vision coverage with multiple plan options and day-one eligibility in many roles is highlighted as a relative strong point. Union agreements and company materials reinforce that health coverage is a core part of the total rewards package.
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Strong & Reliable Incentives — Incentives such as overtime, case/stop pay, and uncapped commissions often boost earnings in delivery, warehouse, and sales roles. Earnings can rise notably when hours are heavy or targets are met.
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Retirement Support — A 401(k) plan is standard, and recent union contracts add pension coverage in some locations. Together these programs support longer-term financial security.
US Foods Insights
What We Do
US Foods is one of America’s great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 associates and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, IL, and generates more than $28 billion in annual revenue. Visit usfoods.com to learn more. ------------ Rules of Engagement Statement: We are proud to support community engagement on the US Foods LinkedIn page, and we're excited to see your comments, photos and videos. Please note that the views expressed by the community do not necessarily reflect those of US Foods. Before posting, please take a moment to read our rules for community content. We reserve the right to remove content that violates these rules. 1. Don't break the law. Content that appears to break the law or that advocates for breaking the law also is not permitted. 2. Be polite and courteous to everyone, even those you disagree with. This also means you may not post anything that is threatening, harassing, abusive, bullying, discriminatory, profane, sexually explicit, obscene, violent, gruesome, or similarly objectionable. 3. Stay on topic for this community and dialogue. Off-topic content may include but is not limited to irrelevant or out of context material, spam, promotional content, and links to third-party sites. 4. Follow LinkedIn's Terms and Conditions. 5. All posts must be by a real person and from a real profile. Content from fake or anonymous profiles is not permitted. 6. Our employees must also follow all of our applicable policies and guidelines, including but not limited to our Code of Conduct and Electronic Social Networking Policy
