Accounts Payable Representative

Shape what’s next in dental technology
Join Henry Schein One!

Join a global leader redefining dental practice management and do work that actually matters. At Henry Schein One, we are a team of care catalysts: people who fuel innovation, challenge the status quo, and bring an entrepreneurial mindset to everything we do. Your ideas fuel innovation that enhances patient care and drives real results for practices. 
We don’t just talk about impact; we build it! Backed by a trusted reputation, our leaders foster an inclusive and supportive environment where we stay solely focused on our mission, empowering you to think boldly, collaborate creatively, and grow. We have high expectations for performance and delivering results; as part of a winning team, you’ll work hard, challenge the status quo, and bring a growth mindset. Here, your strengths are recognized, your development matters, and your wins celebrated. 
The Accounts Payable Representative position is responsible for accounts payable processing activities including a including vendor account management and on-boarding, invoice and returns processing, account management, payment coordination, employee expense reports, credit card administration and compliance initiatives.
Preferred work arrangement is hybrid based in American Fork, Utah with up to 10% travel as needed.
What you will do

• 30 - 40% - Acquire and reconcile supplier statements and investigate open transactions.  Resolve open items and discrepancies identified; such as shortages, price pends, returns, chargeback’s, and SPA’s, by working directly with and following up with appropriate internal and external areas.  Ability to present reconciliation results to supervisor.

• 10 - 20% - Invoice and/or return processing activities including entry, scanning, upload and monitoring of 3-way match items.  Invoice types include: Overhead, Trade and Equipment.

• 10 – 20% - Adhere to compliance requirements as it relates to AP invoice entry.  This includes sales tax assessments, Sunshine Act invoice identification, ensuring proper invoice approval and GL coding prior to entry, etc.

• 10 - 20% - Administer invoice approval process including Authorization for Disbursement Form (ADF) and entry into ERP system approval table.

• 10 - 20% - Administer payment activities for multiple payment instruments including credit card, bank check, ACH, wires, etc., ensuring proper approval and timely payment processing.    

• 5% - Follow-up activities related to payments including bank reconciliation inquiries, credit card processing

• 5% - Administer vendor activities including onboarding, change requests, payments terms, banking, statement acquisition, etc.

• Special projects and cross training as required

• Typically 2 or more years of related experience

• High School education, with some college experience, vocational training and/or on the job training

• Ability to work efficiently in a high volume, fast-paced environment

• Follow-up skills, prioritization, and communication skills

• Strong computer skills; including email, Microsoft Word, Microsoft Outlook, Microsoft Excel, and AS400, or comparable system

• Time management skills and the ability to prioritize work and meet deadlines

• Attention to detail and accuracy

• Customer service oriented and ability to work with complex issues

• Interpersonal communication skills

• Written and verbal communication skills

• Ability to maintain confidential and highly sensitive information

• Ability to work in a team environment

• Ability to multi-task

• Establish productive working relationships at multiple levels within the organization

• Capacity to work under pressure