Accounts Payable Operations Specialist

We’re looking for an enthusiastic Accounts Payable Operations Specialist to join our Finance team. You’ll play a key role in ensuring the proper reconciliation between purchase orders, goods received, delivery notes, and supplier invoices within a fast-paced, tech-driven e-commerce environment. Reporting to the Accounts Payable Coordinator, you’ll ensure accuracy and efficiency across the payables cycle and support continuous process improvement.

What you’ll do:

• Verify that the goods delivered by suppliers correspond to the purchase order in terms of quantities, item codes, and other specified conditions.

• Check that the prices applied correspond to the purchase order and the commercial agreements.

• Verify the consistency between the purchase order, the delivery note (DDT), the warehouse receipt, and the supplier invoice.

• Ensure that the receipt of goods is correctly recorded in the company's ERP system.

• Perform or supervise the recording of goods receipt documents and the related warehouse transactions.

• Identify and manage discrepancies in quantities, prices, item codes, or supply conditions.

• Collaborate with the warehouse, product team, administration, and suppliers to resolve discrepancies.

• Verify the presence and accuracy of the documentation required for invoice accounting.

• Certify the compliance of invoices with the purchase order and the goods actually received, authorizing their progression to the payment stage in accordance with company procedures.

• Block or suspend the validation of non-compliant invoices, documenting the reasons and following up on their resolution.

• Manage, where applicable, returns, credit notes, partial deliveries, and invoicing discrepancies.

• File and maintain orderly documentation relating to purchase orders, delivery notes (DDTs), warehouse receipts, and invoices.

• Prepare periodic reports on identified discrepancies and documents pending validation.

• Contribute to the improvement of accounts payable control procedures and the workflows between the warehouse and administration.

What we’re looking for:

• Degree in Accounting, Finance, or a related field.

• 3–5 years of experience in accounting, accounts payable, warehouse administration, or similar roles.

• Strong understanding of accounts payable processes, three-way matching, inventory-related documentation, and general accounting principles.

• Good knowledge of purchase orders, delivery notes, goods receipts, supplier invoices, returns, and credit notes.

• Proficiency in Microsoft Office (Excel, Word).

• Experience working with ERP systems and warehouse management processes.

• Attention to detail and a strong problem-solving mindset.

• Italian and English, both written and spoken.

• Collaborative, proactive, and eager to work in a fast-moving, international environment.

• Experience with Microsoft Navision will be a plus.

What we offer:

• Compensation package up to €35.000 gross annual salary, plus meal vouchers.

• Learning & Development Programs: continuous learning experiences with TLG University and other projects.

• Be part of a young (31 on average) and international (+30 nationalities) group and work in a dynamic and fast-moving environment.

At The Level Group, we believe diverse perspectives and experiences make stronger teams. We welcome applications from candidates of all backgrounds, nationalities, identities, and abilities. If you require any accommodation during the interview process, please let us know and we will be happy to support you.