Accounts Payable Manager

Summary:

The Accounts Payable Manager is responsible for overseeing and monitoring the Accounts Payable function at ADT’s Boca Raton location. This role manages a team of sixteen on-site employees, ensuring efficient, accurate, and timely processing of all account payable transactions. The manager will drive department efficiency, maintain compliance with company policies and regulatory requirements, and foster a collaborative, high-performance team environment. 

Duties and Responsibilities: 

• Supervise, train, and evaluate a team of accounts payable professionals.
• Distribute workload, set performance goals, and provide ongoing coaching and development.
• Conduct written performance reviews for direct reports.
• Lead recruitment, onboarding, and performance management for the AP team.
• Foster a positive, collaborative, and accountable work environment.
• Oversee end-to-end AP processes, including invoice processing, payment runs, and tax reporting including 1099s.
• Ensure all invoices and payments are processed accurately, on time, and in compliance with ADT policies and regulatory requirements.
• Review and approve large or complex invoices and payments.
• Manage monthly and year-end closing of financial records and ensure accuracy of financial statements.
• Communicate relevant information to leadership in a clear, concise, and organized fashion.
• Develop, implement, and maintain AP systems, procedures, and policies.
• Identify and implement opportunities for process automation and efficiency improvements.
• Ensure compliance with tax regulations, internal controls, and audit requirements.
• Collaborate with auditors and support internal/external audit requests.
• Build and maintain strong relationships with vendors, internal departments, and external partners.
• Resolve escalated vendor issues, discrepancies, or disputes.
• Compile, analyze, and report financial information to management.
• Prepare and review key departmental reports, including invoice aging.
• Monitor department KPIs and drive continuous improvement.
• Work closely with the internal Information Technology department on system configuration and transaction issues to ensure smooth AP operations.

Skills and Competencies:

• Strong knowledge of AP processes, internal controls, and relevant accounting principles.
• Proficiency with ERP systems (e.g., Oracle, Microsoft Dynamics, SAP) and AP automation tools.
• Experience collaborating with IT teams on system configuration and troubleshooting transaction issues.
• Excellent change-leadership, communication, and organizational skills.
• Ability to analyze processes, drive improvements, and manage multiple priorities.

Minimum Qualifications:

• Bachelor’s degree in accounting, finance, business administration, or related field (or equivalent experience).
• 8+ years of progressive accounts payable experience, with at least 5 years in a supervisory or managerial role.

Preferred Qualifications:

• System implementation experience.
• Proficiency with Microsoft Copilot and other AI-enabled productivity tools. 
• Experience managing a team of 10+ employees in a high-volume, corporate environment.
• Acquisition or divestiture experience.
• Professional certifications (CAPM, APM).

Working Conditions:

Physical Requirements:

• Sit (67-100% of workday).
• Typing, repetitive keyboard use.
• Ability to lift light weight.

Communication Skills:

• Writing, talking/hearing on the phone (Continually=67-100% of workday).

Environment Requirements: 

• Our office currently follows 4 days onsite and 1-day remote schedule.

Travel:

• Occasionally, less than 25%.