Accounts Payable Manager

About the Role
We are seeking an experienced Accounts Payable Manager  to own the day-to-day operations of our Accounts Payable function and employee expense operations. This hands-on role will support a timely and accurate month-end close, manage payment operations, prepare AP-related close entries and reconciliations, administer travel and expense programs, maintain strong controls, and resolve day-to-day AP issues. The role will work closely with Procurement to manage invoice workflows in Zip and improve the end-to-end procure-to-pay process.
We’re looking for someone who can identify manual or inefficient steps, find opportunities to automate them, and work with partners across the company to put practical improvements in place.

This hybrid role is based in our New York office, with in-office collaboration Tuesday through Thursday each week.

What You’ll Accomplish

Accounts Payable Operations & Payment Management

• Own the day-to-day Accounts Payable process and ensure invoices, approvals, payments, vendor inquiries, and exceptions are addressed accurately and on schedule.
• Own issues through resolution by coordinating with Procurement, invoice approvers, vendors, and Accounting. 
• Oversee external AP consultants responsible for invoice intake and entry. Review work quality, resolve exceptions, monitor outstanding items, and ensure established processes are followed.
• Review invoices and transaction activity in Zip for appropriate coding, supporting documentation, approvals, and compliance with company policy.
• Prepare and coordinate regular payment runs, including identifying invoices ready for payment, following up on outstanding approvals, and coordinating final approval.
• Maintain accurate vendor records and support vendor onboarding, payment method changes, banking verification, and related documentation.
• Serve as a primary point of contact for vendor and internal AP inquiries, escalating complex or sensitive matters as appropriate.

Month-End Close & Accounting

• Own AP-related month-end close activities and ensure deadlines are consistently met.
• Prepare and review AP reconciliations and investigate and resolve discrepancies. Proactively investigate aged balances, outstanding vendor credits, unapplied payments, and other open items.
• Prepare and post AP-related accrual journal entries, including accruals for received invoices or services not yet recorded in AP. Reconcile accruals to subsequent invoices and prepare reversals or true-ups as needed.
• Support 1099-related processes.

Travel, Expense & Corporate Card Administration

• Administer Expensify, Navan, and related travel and expense processes, including expense report review, employee inquiries, reimbursement monitoring, and policy compliance.
• Monitor outstanding employee expense and corporate card transactions and follow up with employees to support timely month-end close.
• Support administration of corporate card and travel programs, including employee onboarding, offboarding, card access, approver updates, and account maintenance.
  

Controls, Policies & Process Improvement

• Maintain strong internal controls throughout the procure-to-pay and payment processes, including appropriate approvals, documentation, access, and segregation of duties.
• Help develop, document, and maintain clear AP, payment, travel, expense, and corporate card procedures and policies.
• Partner with Accounting, Procurement, Finance, and other stakeholders to improve the end-to-end procure-to-pay experience.
• Identify and implement practical opportunities to use AI and automation across AP, expense, payment, and close processes, including reducing manual work and accelerating issue resolution.

Your Expertise

• 7+ years of progressive Accounts Payable or accounting operations experience, including ownership of full-cycle AP and hands-on responsibility for close entries and balance sheet reconciliations. 
• Hands-on experience with NetSuite, Zip, and Expensify preferred.
• Experience administering employee expense and corporate card programs and enforcing related company policies.
• Experience preparing journal entries and reconciling a subledger or aging report to the general ledger. 
• Excellent written and verbal communication skills and the ability to work effectively with vendors, employees, Procurement, Accounting, Finance, and other cross-functional stakeholders.
• Highly organized and detail-oriented, with the ability to manage competing priorities and recurring deadlines in a fully remote environment.
• Strong sense of ownership, judgment, follow-through, and accountability.

You'll get competitive perks and benefits, from health & wellness to equity, to help you bring your best self to work.

For US based applicants:

• The US base salary range for this full-time position is $130,000 - $150,000 annually + equity + benefits
• Our salary ranges are determined by role, level and location

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