Accounts Payable Coordinator

Company: Protos Security
Job Title: Accounts Payable Coordinator
Reports To: Accounts Payable Supervisors
Location: : Roanoke, VA

Company Overview

Protos Security, a subsidiary of Security Services Holdings, is the largest technology enabled Security Officer Management company in the U.S. Headquartered in Norwalk, CT, Protos also has offices in New York, Texas, Virginia, Illinois, California, Tennessee, and Georgia, as well as international locations in Canada and the UK.

We are a game changer in the security and software industry, revolutionizing how security is managed and delivered to make the world a safer place.

Position Summary

The Accounts Payable Coordinator is responsible for high-volume, transactional invoice processing and payment support within the accounts payable function.

This role focuses on accurate data entry, invoice validation, coding, and timely processing in accordance with company policies and established deadlines. The ideal candidate is detail-oriented, efficient, and able to manage a high workload while maintaining accuracy and consistency.

This is a hands-on, execution-focused role within a fast-paced accounting environment.

Essential Duties & Responsibilities

Invoice Processing & Data Entry

• Process high volumes of vendor invoices accurately within the ERP system.
• Review invoices for completeness, proper documentation, and required approvals.
• Code invoices to the appropriate accounts and cost centers in accordance with company guidelines.
• Ensure invoices are entered and processed within established service level timelines.

Payment Support

• Assist with payment runs and ensure invoices are prepared for timely disbursement.
• Verify payment details and vendor information prior to release.
• Support resolution of rejected or returned payments.

Reconciliation & Accuracy

• Assist with vendor statement reconciliations and identify discrepancies.
• Flag duplicate invoices, missing approvals, or data inconsistencies.
• Maintain organized and accurate records for audit purposes.

Communication & Issue Resolution

• Respond to vendor and internal inquiries related to invoice status or payment timing.
• Collaborate with Operations and internal departments to resolve documentation or approval issues.
• Escalate unresolved discrepancies to the Team Lead or Supervisor as appropriate.

Compliance & Process Adherence

• Follow established internal controls and accounts payable procedures.
• Maintain confidentiality of financial information.
• Support audit requests and month-end activities as directed.

Success in This Role

Within the first 6–12 months, the Accounts Payable Coordinator will:

• Consistently meet invoice processing volume targets with high accuracy.
• Maintain low error and rework rates.
• Meet payment deadlines consistently.
• Demonstrate reliability and accountability in a high-volume environment.

Qualifications & Experience

• High school diploma required; Associate’s degree in Accounting, Finance, or Business preferred.
• 1–3 years of accounts payable or high-volume data entry experience preferred.
• Experience working in an ERP system (Sage Intacct preferred).
• Basic proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail and ability to manage repetitive tasks accurately.
• Ability to work efficiently under deadlines in a fast-paced environment.
• Strong organizational skills and dependable work habits.

Why You’ll Love Working With Us

At Protos Security, we are a community of driven professionals working together to make the world safer through technology and service. Here is what you can expect:

Benefits Include:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. 

The employee must occasionally lift and/or move up to 10 pounds. 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.