Accounts Payable Coordinator

Join Team AMT! Now hiring full-time Accounts Payable Coordinator in our Finance Department in our Peoria Office!

Advanced Medical Transport (AMT) is the premier provider of emergency and scheduled ambulance services in Central and Western Illinois, as well as parts of Iowa. AMT is a private, not-for-profit organization operated for community benefit.

The Accounts Payable Coordinator at AMT is responsible for processing organizational expenditures. The Accounts Payable Coordinator will also be a key member of the Finance Department assisting with accounting activities, analysis, and reconciliations ensuring accurate and timely financial reporting for the organization.

Job Duties: 

ACCOUNTS PAYABLE

• Responsible for recording and payment of all approved disbursements in accordance with the organizational disbursement policies in a streamlined manor.
• Review invoices received and expenses for appropriateness and accuracy, as well as for employee fraud/abuse.
• For approved invoices, record in General Ledger all invoices and ensure payment is processed in a timely manner.
• Payment methods include disbursement checks and electronic payments (ACH, wires, and credit cards).
• Maintain W-9 forms on file.
• Preparation of and timely filing of all 1099 tax forms.
• Responsible for preparation and timely filing of unclaimed property.
• Administer user access to WEX fuel system.
• Maintain custody of all Accounts Payable contracts with vendors. Ensure contracts are current and both parties are in compliance with terms. Assist with timely renewal and termination of contracts.
• Provide direct supervision of Accounts Payable Clerk.

FINANCIAL REPORTING

• Book recurring monthly journal entries in coordination with Director of Accounting.
• Maintain excel spreadsheets which detail General Ledger accounts and reconcile monthly.
• Review General Ledger detail monthly for incorrect postings.
• Assist with monthly financial close.
• Assist with the preparation of the annual budget.
• Process Non-Zoll deposits (miscellaneous) into Bank accounts and record transactions in General Ledger.

DATA ANALYTICS AND REPORTING

• Assist in gathering, analyzing, and presenting data to support decision making.
• Provides company divisions (business units and cost centers) with related information necessary to execute their assigned responsibilities.
• Assist in streamlining account functions to ensure optimization of resources.

SPECIAL PROJECTS

• Assist with special projects assigned by members of the Finance department and management team.
• Other relevant duties as assigned.

Advanced Medical Transport provides competitive benefits:

• Life Insurance
• 403(b) account with 50% company match
• Paid Time Off
• Holiday Pay — six paid holidays each year: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day
• Payroll Direct Deposit
• Furnished Uniforms
• Paid Continuing Education
• Tuition Reimbursement
• Employee Assistance Program
• Medical, dental, vision, and prescription coverage, as well as flex-spending or HSA accounts
• Disability
• Fitness Center Memberships

Required Qualifications:

• Associates degree in Accounting/Finance or related field required.
• Minimum of two years proven experience in an accounting/financial position preferred. Will take into consideration education and other work experience.
• Proficient in Microsoft Suite products, particularly Microsoft Excel with an aptitude for learning new systems.
• Works well independently and in a group environment.
• Pays close attention to detail with a high level of accuracy.