Gensler is one of the world’s leading architecture, design, and planning firms. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing a lasting competitive advantage.
At Gensler, you will join a highly creative, dynamic team dedicated to innovative problem-solving and design excellence.
Your Role
Gensler Northwest Region is seeking an Accounts Payable Coordinator. As part of a team, you will be responsible for supporting various offices within the Northwest Region and will join a larger Accounts Payable team spread across multiple locations. As a team player, you will collaborate with our AP team, advocate best practices, tap into your problem-solving skills, and roll up your sleeves to pitch in when it's all hands-on deck.
What You Will Do
Main Responsibilities
Review corporate credit card transactions per policy compliance and appropriate GL coding for payment review.
Review expense requests per policy compliance and appropriate GL coding for employee reimbursement.
Adhere to the Company’s file retention protocols.
Correspond with Budget Stakeholders to ensure expenses are accurate and approved appropriately.
Conduct training for New Hires on submitting expense reports.
Follow and communicate the company deadlines with Stakeholders across the Region.
Complete month-end tasks in adherence to fiscal deadlines.
Cross-Training Opportunities
Timecard maintenance, including monitoring missing timecards and manual timecard entry.
Manage approval and filing of weekly studio labor reports.
Conduct training for New Hires on timecard process.
Respond to Vendor payment inquiries.
Maintain and track Certificates of Insurance (COIs).
Monitor, review, and upload reproduction activity through a Global Account Reproduction Database
Enter invoice details in Coupa (vendor/invoice data, job coding, GL coding, etc.).
Support other accounting activities as needed, including ad hoc reporting, filing, and research.
Your Qualifications
Minimum 5 years of experience required in a dedicated Accounts Payable capacity.
Business Administration or Associates Degree with an emphasis in Accounting preferred
Ability to clearly and accurately communicate with Technical Managerial Staff
Possess strong interpersonal skills to engage different personality types effectively.
Ability to multi-task and prioritize to meet daily, weekly, and month-end deadlines.
Ability to function independently and collaboratively with others.
Must be proficient with MS Excel, Word, and Outlook
Experience with Coupa P2P Software ideal
Deltek/Vision Software experience a plus
Ability to work Overtime when required.
**The base salary range will be estimated between $55,000 - $66,000 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-Being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Gensler Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Gensler and has not been reviewed or approved by Gensler.
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Strong & Reliable Incentives — Incentive programs include twice‑yearly bonuses and profit sharing that are positioned as meaningful parts of total compensation. Employee ownership elements can reward longer tenure and contribute to overall earnings beyond base pay.
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Equity Value & Accessibility — Employee stock ownership and stock appreciation programs provide wealth‑building avenues beyond salary. These equity mechanisms are highlighted as part of the standard package.
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Healthcare Strength — Core coverage spans medical, dental, and vision alongside life and disability, EAP/mental‑health resources, and wellness programs. Benefits breadth is described as solid within the industry context.
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What We Do
Gensler is a global architecture, design, and planning firm with 53 locations and more than 6,000+ professionals networked across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, the firm works globally with more than 4,000 clients across more than 33 practice areas spanning the work, lifestyle, community, and health sectors. Everything we do is guided by our mission: To create a better world through the power of design. We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone. Gensler was named one of Glassdoor’s Best Places to Work in 2020, 2019, 2017 and 2016, and our award-winning culture has been recognized by Fast Company as one of the 100 Best Workplaces for Innovators in 2021. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth. You can learn more about our commitment to creating an inclusive and diverse workplace at https://www.gensler.com/careers#diversity.
