The Role
Process requisitions, purchases, check requests and vendor reimbursements for assigned schools; manage relationships with school Directors of Operations; coach staff on invoice processing; maintain purchasing controls; support monthly close and audits; resolve vendor billing/payment issues and ensure timely payments.
Summary Generated by Built In
Position Summary:
The Accounts Payable Coordinator is responsible for the timely and accurate processing of requisitions, purchases, check requests and vendor reimbursements for assigned schools. She/he will be the primary contact for Directors of Operations at schools she/he is supporting for purchasing and payables. She/he is the technical expert for requisition and purchasing processes. The ideal candidate is able to work independently, is highly organized, has strong analytical and customer services skills, and is able to complete a large volume of time-sensitive transactions in a high pressure environment under tight deadlines.
Duties and Responsibilities:
- Managing and developing relationships with Directors of Operations at assigned schools, including conducting monthly school visits
- Coaching and training administrative teams on invoice processing and related policies
- Develop and maintain controls over requisitions and purchases for assigned schools
- Performing assigned tasks for the monthly close
- Preparation for, and assistance with management of annual financials audits, A-133 audits, charter renewals and other required audits
- Providing support to other finance staff as needed
- Ensuring payment of vendor invoices and reimbursements in a timely manner
- Maintaining relationships with vendors
- Identifying and resolving billing, credit and payment issues
- Ensure purchases are supported by appropriate approvals and documents
School Management
Vendor Management & Payment Processes
Education and Experience:
- Bachelor’s Degree in accounting, finance or related program
- At least five years financial experience including three years of specific Accounts Payable experience
- Strong proficiency in, general ledger and accounts payable systems, Blackbaud Financial Edge experience preferred
- Administrative background that reflects strong management and communication skills
- Knowledge of public education and charter schools highly desirable
Key Competencies:
- Strong customer service skills
- Excels in problem solving, has a sense of humor and has a desire to provide only the highest quality education for students
- Ability to work well in a team and enhance cooperative working relationships
- Organizing and prioritizing
- Attention to detail and accuracy
- Confidentiality
- Judgment
- Good written and verbal communication skills
- Personal qualities of integrity, credibility, and dedication to the mission of Mastery Charter Schools
Other Requirements:
- Ability to physically perform the essential duties of the role as outlined above, and to work in the environmental conditions required, such as traveling to network campuses, monitoring and interacting with students, in-person facilitation of trainings, etc.;
- This role may require frequent travel between multiple locations. Reliable transportation is essential to fulfill job responsibilities.
Salary and Bonus Information:
- External candidates hired for this role are eligible for a $1,000 signing bonus as well as up to $5,000 for relocation expenses!
- The Accounts Payable Coordinator at Mastery can expect a starting salary between $50,800 to $56,900, based on education and experience, with opportunities for growth as your career progresses. Each offer is made in alignment with Mastery’s compensation philosophy and commitment to pay equity, ensuring fairness and consistency across our team.
Skills Required
- Bachelor's degree in accounting, finance, or related program
- At least five years financial experience, including three years of specific Accounts Payable experience
- Strong proficiency in general ledger and accounts payable systems
- Blackbaud Financial Edge experience
- Administrative background demonstrating management and communication skills
- Knowledge of public education and charter schools
- Ability to travel between multiple locations and reliable transportation
- Ability to physically perform essential duties (on-site interactions, in-person trainings)
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The Company
What We Do
Mastery Charter Schools is a growing nonprofit charter public school network operating more than 24 schools serving over 14,000 K-12 students in Philadelphia and Camden. Recognized nationally for its work in school turnarounds and dramatic student achievement gains, the organization integrates modern management and effective educational practices to ensure all students learn the academic and personal skills necessary for postsecondary success and pursuing their dreams.
