Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.
What We Offer?
Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.
How Our Employees Make an Impact:
The Accounts Payable Coordinator plays a critical role in maintaining accurate financial records and supporting cash flow across the organization. This position requires a solid understanding of accounts receivable reconciliations and financial statement preparation, along with strong multitasking and attention-to-detail skills. The A/R Coordinator works closely with multiple departments in a fast-paced environment to ensure timely and accurate payment processing.
Duties include but are not limited to:
- Post scheduled assessments, fees, and miscellaneous charges to owner ledgers accurately and in accordance with governing documents and company policy
- Process and apply payments received through multiple platforms (checks, ACH, online portals, lockbox, etc.) on a semi-weekly basis
- Reconcile accounts receivable balances and assist with financial statement preparation as needed
- Monitor delinquent accounts and initiate delinquency actions in accordance with established policies and timelines
- Communicate professionally with homeowners, board members, and internal teams via phone and email to resolve billing questions and payment issues
- Maintain accurate records in accounting and property management systems
- Support month-end close activities, audits, and reporting related to accounts receivable
- 2 years of experience (or an appropriate combination of education and experience) directly related to the duties and responsibilities specified.
- Skill in organizing resources and establishing priorities.
- Knowledge of accounting principles, procedures, and standard.
- Ability to analyze and interpret financial data.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community and office.
Skills Required
- Solid understanding of accounts receivable reconciliations and financial statement preparation
- Process and apply payments received via checks, ACH, online portals, lockbox, etc.
- Reconcile accounts receivable balances and support month-end close and audit activities
- Maintain accurate records in accounting and property management systems
- Professional communication with homeowners, board members, and internal teams (phone and email)
- Strong multitasking and attention-to-detail skills
- 2 years of related experience (or equivalent education/experience)
- Skill in organizing resources and establishing priorities
- Knowledge of accounting principles, procedures, and standards
- Ability to analyze and interpret financial data
- Strong interpersonal and communication skills
What We Do
With more than 200 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
