Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.
What We Offer?
Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.
How Our Employees Make an Impact:
The Accounts Payable Coordinator plays a critical role in maintaining accurate financial records and supporting cash flow across the organization. This position requires a solid understanding of accounts receivable reconciliations and financial statement preparation, along with strong multitasking and attention-to-detail skills. The A/P Coordinator works closely with multiple departments in a fast-paced environment to ensure timely and accurate payment processing.
Duties include but are not limited to:
- Work closely with Community Managers to assist with answering financial questions.
- Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
- Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
- Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
- Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
- Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
- Work with outside auditors to answer questions and provide necessary reports.
- Evaluate, analyze and prioritize data in various forms and formats.
- Other duties as assigned
- General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
- Knowledge of Audit Reports.
- Knowledge of accounting principles, practices and procedures (US GAAP).
- Possess good written and communication skills.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Self-motivated, proactive, detail oriented and a team player.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
- Confidentiality and discretion in the performance of all duties and responsibilities.
- Time management and time critical prioritization skills.
- Bachelor’s Degree Preferred.
Skills Required
- Solid understanding of accounts receivable reconciliations and financial statement preparation
- Process and apply payments received via checks, ACH, online portals, lockbox, etc.
- Reconcile accounts receivable balances and support month-end close and audit activities
- Maintain accurate records in accounting and property management systems
- Professional communication with homeowners, board members, and internal teams (phone and email)
- Strong multitasking and attention-to-detail skills
- 2 years of related experience (or equivalent education/experience)
- Skill in organizing resources and establishing priorities
- Knowledge of accounting principles, procedures, and standards
- Ability to analyze and interpret financial data
- Strong interpersonal and communication skills
What We Do
With more than 200 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
