The Role
Processes full-cycle accounts payable, codes and matches vendor invoices with supporting documents, resolves discrepancies, maintains vendor relationships, enters data into NetSuite, and supports accounting projects and process improvements. The role requires strong attention to detail, organization, communication, problem-solving, and the ability to work independently and collaboratively.
Summary Generated by Built In
Job Summary
As an AP Associate, you’ll be the behind-the-scenes powerhouse responsible for ensuring vendor invoices are processed accurately, coded properly, and paid on time. Your work will directly support the financial health of the company — and you’ll play a key role in building strong vendor relationships and driving process improvements.
What You’ll Do…
- Manage full-cycle payables with precision and speed, ensuring every invoice is accounted for and processed accurately.
- Analyze and general ledger code incoming vendor invoices, carefully matching them to purchase orders, bills of lading, and customer records.
- Investigate and resolve discrepancies, working cross-functionally with internal departments to ensure accuracy and completeness.
- Enter data into NetSuite and keep the payables engine running smoothly by aligning invoices with supporting documentation.
- Maintain positive and professional vendor relationships, ensuring clear communication and reliable payment cycles.
- Assist Accounting Management with special projects and process improvements that increase efficiency and scalability.
- Contribute to continuous improvement, always looking for ways to streamline systems, tools, and workflows.
- Jump into ad hoc projects and help analyze financial data when needed.
Additional
- None
Supervision of Others
- None
Work Environment
- Typically work is performed in an office setting.
Physical Demands
- Able to sit and stand for extended periods of time.
- Able to move about office setting to complete responsibilities.
- Able to move freely around work and customer sites.
- Able to climb stairs and ladders, kneel, bend, and stoop.
- Heavy use of phone, computer, and office equipment.
- Able to lift up to 25 lbs.
Travel
- Negligible
What You’ll Bring…
- Experience with accounts payable and financial systems (NetSuite experience a huge plus!)
- Meticulous attention to detail and a love for clean, balanced books
- Strong communication and problem-solving skills
- A proactive mindset with a passion for continuous learning and process optimization
- Ability to work independently and collaboratively in a team environment
- Ability to be self-motivated, positive in approach, and act in a professional manner to all employees, vendors, clients and business partners
- Strong organization and time management skills
Preferred
- Bachelor’s Degree in Accounting
- Experience in lubricant industry, fuel industry, or transportation industry.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Skills Required
- Experience with accounts payable and financial systems
- Strong attention to detail
- Strong communication and problem-solving skills
- Proactive mindset and interest in continuous learning and process optimization
- Ability to work independently and collaboratively in a team environment
- Self-motivated, positive, and professional approach
- Strong organization and time management skills
- Bachelor's degree in Accounting
- Experience in the lubricant, fuel, or transportation industry
- NetSuite experience
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The Company
What We Do
Brad Hall Companies is a family of businesses headquartered in Idaho Falls, Idaho, operating across the western United States. They provide reliable energy solutions, supplying fuel, lubricants, and propane to commercial, industrial, and retail customers. Their diverse portfolio spans across the energy, convenience, medical, agriculture, and real estate sectors, including the management of convenience stores and fleet card programs.
