Accounts Payable Associate

Accounts Payable Associate

Position Summary

This role is responsible for the accurate, timely, and compliant processing of accounts payable transactions across multiple companies. The position supports end‑to‑end invoice processing, vendor payments, and internal and external inquiries while ensuring adherence to company policies and accounting controls.

Key Responsibilities

Accounts Payable Processing

• Manage the end-to-end invoice processing lifecycle, including receipt, review, coding, entry, routing, and preparation for payment across multiple systems (e.g., Spectrum, Concur, OnBase).
• Ensure invoices are accurately processed, properly documented, and routed for approval in accordance with established procedures and timelines.

Payment Administration

• Prepare and execute regular payment runs, including selecting approved vendors, generating payment reports, and coordinating final approval with company leadership.
• Issue payments following authorization, maintaining complete and accurate records to support audit and compliance requirements.

Vendor & Stakeholder Support

• Serve as a primary point of contact for vendor and internal inquiries related to accounts payable transactions, payment status, and account reconciliation.
• Review vendor statements and partner with vendors to resolve discrepancies and maintain accurate account balances.

Operational Support & Knowledge Management

• Provide coverage and operational support for the Accounts Payable Manager as needed, including processing manual payments, managing shared AP communications, and responding to escalated inquiries.
• Collaborate with the Accounts Payable Manager to develop, document, and maintain standardized procedures and training materials to support consistency and cross-training within the function.

Qualifications, Skills, & Expertise

• High school diploma or equivalent required.
• Prior experience in accounts payable operations, general accounting, or bookkeeping preferred.
• Demonstrated ability to work independently with minimal supervision in a fast-paced, high-volume environment.
• Strong attention to detail with well-developed organizational and time management skills.
• Proficient in Microsoft Office applications, including Outlook, Word, and Excel.

Equal Employment Opportunity

Farmer Companies is an equal opportunity employer. All qualified applicants will receive consideration without regard to any legally protected status.

Disclaimer: This job description is not intended to be a comprehensive listing of duties and may be modified at any time.