The Role
Processes accounts payable transactions, purchase order and subcontractor vouchers, cash receipts, and checks. Maintains vendor records and documentation in Deltek Costpoint and ShareFile, reconciles invoices with receiving records, resolves corrections and open items, and supports purchasing and vendor communications. Ensures accurate, timely, and compliant financial data entry while meeting recurring daily, weekly, and monthly deadlines.
Summary Generated by Built In
PURVIS Systems is a technology solutions partner that develops, implements and maintains mission-critical solutions for federal and local government agencies.
The Accounts Payable Associate will be responsible for the accurate and timely processing of all accounts payable transactions, and vendor maintenance. The Accounts Payable Associate ensures invoices, purchase orders, and subcontractor payments are entered and reconciled correctly and maintains organized and compliant vendor records. The ideal candidate is detail-oriented, organized, and comfortable working with accounting software, spreadsheets, and cross-functional teams such as purchasing and vendors.
The day-to-day responsibilities of this role include:
- Enter accounts payable and purchase order vouchers into Deltek Costpoint daily; verify invoice approvals and accuracy prior to entry.
- Assemble purchase order packets daily by matching invoices with receiving documentation, verifying that receiving and invoice quantities match, and confirming no sales tax has been charged where applicable.
- Maintain the monthly invoices spreadsheet weekly, ensuring it is fully reviewed and completed by month close;
- Set up new vendors in Deltek Costpoint and confirm all necessary documentation is received and maintained.
- Maintain updated records for existing vendors, including requesting EFT information for any vendor missing it on file.
- Manage the ShareFile account, including all documents received in the ShareFile Vendor Info folder.
- Process all corrections submitted to the AP email inbox.
- Enter subcontractor vouchers into Costpoint daily or as needed.
- Enter cash receipts daily.
- Clear checks daily.
- Work with the purchasing team weekly to resolve open items, including researching open invoices missing receiving documentation and following up with vendors on invoices not yet received.
Qualifications
- High school diploma or equivalent. Associate's degree in accounting, finance or related field is preferred.
- One to three years of experience in accounts payable, payroll, or general accounting support preferred.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong attention to detail and accuracy in data entry and recordkeeping.
- Solid organizational and time-management skills, with the ability to manage recurring daily, weekly and bi-weekly deadlines.
- Effective written and verbal communication skills for vendor and cross-departmental correspondence.
- Ability to maintain confidentiality of sensitive financial and payroll information.
PURVIS has been committed to sustainable growth since our inception in 1973, striving for continual improvement without ever losing sight of our core values: transparency, integrity, and teamwork. We provide the tools and path for each employee to be successful – and in return, ask you to play a pivotal role in helping your peers and clients be successful, providing top-notch teamwork and service. Peace of Mind at PURVIS means knowing your work provides immeasurable value to our team, our partners and our clients.
The PURVIS Team values the health and financial security of every employee. This is why we have chosen to offer all full‐time employees a comprehensive package of group benefit programs with enrollment options intended to offer flexibility – in both plan selection and level of coverage to maximize the value of your benefits as cost effective and affordable without compromising quality.
PURVIS values the diversity of our team. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Skills Required
- High school diploma or equivalent
- Associate's degree in accounting, finance, or a related field
- One to three years of experience in accounts payable, payroll, or general accounting support
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Strong attention to detail and accuracy in data entry and recordkeeping
- Solid organizational and time-management skills
- Effective written and verbal communication skills
- Ability to maintain confidentiality of sensitive financial and payroll information
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The Company
What We Do
PURVIS Systems is a technology solutions partner that develops, implements, and maintains mission-critical solutions for federal and local governments. The company specializes in station alerting systems and provides technology services for 911 first responders and the Department of Defense. With a commitment to sustainable growth and core values of transparency, integrity, and teamwork, PURVIS delivers reliable, high-value solutions to support its clients' operational success.
