Accounts Payable Administrator

Key Responsibilities

• Receive, review and process supplier invoices, ensuring compliance with internal policies and authorization procedures; 
• Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorized and in line with firm policies; 
• Maintain accurate records of accounts payable transactions, updating the financial management system accordingly; 
• Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently.  Resolve queries within 48 hours to ensure unreconciled items are identified;
• Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items;
• Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions; 
• Ensure compliance with all relevant regulations and internal controls;
• Contribute to continuous process improvement initiatives within the Finance team; 
• Assist with ad hoc finance projects and tasks as required;
• Work collaboratively within Finance Operations to assist others at peak times and during periods of absence; 
•  Respond to miscellaneous queries from fee earners, support staff and third parties within 24 hours; 
• Develop strong relationships with all Group Finance functions to ensure identification, efficiency and consistent use of best practices;
• Proactive identification, implementation and adoption of system and process enhancements to ensure excellent client service and drive efficiency; 
• Perform all aspects of roles in accordance with policy, procedure and controls.  

Skills, Knowledge and Expertise

• 2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment; 
• High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment; 
• Highly diligent with an organized and timely approach to work; 
• Excellent client service mentality; 
• Ability to work proactively and effectively within a team and with minimal supervision; 
• Analytical and logical approach, with a strong sense of initiative; 
• Awareness of the importance of the wider commercial environment; 
• Commitment to teamwork and willingness to support colleagues; 
• Proficiency in the use of Microsoft Office Suite is essential;

Benefits

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.