DEA Specialised Airborne Operations Jobs

Accounts Payable Administrator

DEA Specialised Airborne Operations

Accounts Payable Administrator

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Retford, Bassetlaw, Nottinghamshire, England, GBR

In-Office

Mid level

Aerospace

The Role

The Accounts Payable Administrator will manage the accounts payable process, ensuring accurate invoice processing and compliance within the aviation industry.

Summary Generated by Built In

We are seeking a detail-oriented and organised Accounts Payable Administrator to join our finance team within a dynamic and fast-paced aviation environment. You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices related to aircraft maintenance, parts, fuel, airport services, and other operational suppliers.

Key Responsibilities

Accurately process supplier invoices related to aviation services, maintenance, fuel, and ground handling.

Perform invoice matching (invoice, purchase order) to ensure correct approvals and compliance.

Reconcile supplier accounts and investigate discrepancies in a timely and efficient manner.

Process multi-currency transactions (GBP, USD, EUR, etc.) and manage foreign exchange considerations.

Ensure supplier payments are made within agreed terms, via BACS, CHAPS, or international wire transfers.

Liaise with procurement, engineering, and operations teams to resolve invoice queries and PO issues.

Handle expense reports and ensure compliance with internal policies and HMRC guidelines.

Maintain accurate and up-to-date supplier master data, including banking details.

Support internal and external audits with documentation and reporting.

Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.

Skills, Knowledge and Expertise

Essential:

Previous experience in an Accounts Payable or finance role, ideally within the aviation, logistics, or transport sector.

Strong understanding of invoice processing, payment cycles, and supplier management.

Competent in Microsoft Excel, Google and finance systems (e.g. Sage).

Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.

Desirable:

Experience with international suppliers and multi-currency transactions.

Understanding of VAT treatment for aviation services and international purchases.

Knowledge of CAA, EASA, or FAA finance-related compliance (beneficial but not required).

Familiarity with aviation-specific terminology and supplier types (e.g., MROs, FBOs, OEMs).

Experience working in a regulated industry or with aircraft/parts suppliers.

Benefits

Company pension scheme

Private Health Insurance
Life Insurance
25 days holiday (pro-rata) + bank holidays
Training & development opportunities
On-site parking

About
DEA and our sister company ESAO are a world leading specialist technology-led provider of complex aerial data acquisition services. A pioneer in airborne data gathering, DEA/ESAO use ground-breaking techniques and the most advanced and innovative technologies in the industry to help you answer complex questions and make informed decisions in real time.

Skills Required

Previous experience in an Accounts Payable or finance role, ideally in aviation or logistics
Strong understanding of invoice processing, payment cycles, and supplier management
Competent in Microsoft Excel, Google, and finance systems (e.g. Sage)
Strong numeracy skills and attention to detail
Experience with international suppliers and multi-currency transactions
Understanding of VAT treatment for aviation services
Knowledge of CAA, EASA, or FAA finance-related compliance
Familiarity with aviation terminology and supplier types
Experience working in a regulated industry

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The Company

168 Employees

Year Founded: 2006

What We Do

DEA is a world leading technology-led provider of specialised aerial data acquisition services. Specialised Operations DEA delivers bespoke airborne solutions using their proprietary technology, real time connectivity and operational expertise combining senior military and commercial aviation experience to provide a class- leading innovative and agile response to the most demanding requirement. This combination forms the basis of enduring partnerships with our customers. Leading Technology DEA’s technical systems team create the soft and hard ability quickly to merge differing complex sensor technologies and technical standards, to deliver industry-leading operational flexibility and capabilities within competitive time and cost constraints. DEA's Mission Management System consolidates all required data and functionality into one easy to use platform enabling better analysis and outcomes. Engineering services DEA provides reliable and robust aircraft management, maintenance, modification & technical integration and parts services that are designed to keep their own fleet and our customers’ aircraft airborne and safe. All services and approvals are compliant with regulators including the United Kingdom Civil Aviation Authority (CAA), European Aviation Safety Agency (EASA) and the United States Federal Aviation Authority (FAA). DEA's services include: • Intelligence, surveillance and reconnaissance (ISR) • Aerial survey • Specialist commercial air transport • Flight calibration and flight path validation.