Accounts Payable Administrator

Do you have previous Accounts Payable experience and strong attention to detail? Do you have an ability to work well under pressure and maintain strong customer relationships? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?

The Universal Group, recognized as one  of Canada's Best Managed companies in 2026, has an exciting opportunity within our Finance team! As an Accounts Payable Administrator, you will be responsible for managing day-to-day account payable functions including processing vendor invoices, handling vendor communications, and managing purchase orders (POs) and internal approvals. This role monitors payment activities, reconciles vendor accounts, and supports the finance team by processing all accounts payable transactions within established monthly deadlines. The Accounts Payable Administrator maintains organized financial records and also identifies opportunities to improve processes through increased efficiency and automation. 

What you will be responsible for:

Financial Transactions and Records Management

• Process the weekly disbursement process, prepare all disbursement journals, and supporting documentation for approval and transmission to the bank/payee.
• Ensure all payables transactions are processed accurately and on a timely basis; investigate invoice discrepancies or mismatched invoices to ensure proper resolution.
• Ensure compliances with the authorization policy related to operating expenses, employee reimbursements, and capital expenditures.
• Responsible for all cheque production, safeguarding, and procurement of cheque stock, for each disbursement bank account, including canceling/voiding stop payments. 
• Respond to vendor queries in a timely and accurate manner; resolve vendor escalations efficiently and effectively; complete timely reconciliation of vendor statements. 
• Processes daily bank reconciliation transactions.
• Processes government remittances (WSIB, HST, QST). 
  

Financial Reporting and Analysis

• Provide weekly A/P aging reports, key performance indicators, and status on long-outstanding items; prepare weekly new vendor reports.
• Deal with online banking transactions and monitor payments to ensure they have been successfully approved and processed.
• Ensure the corporate credit card bill is paid in a timely manner and provide the proper documented support.
• Remit payment notices to vendors to reconcile monthly statements. 
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries. 

Process Improvement and Efficiency

• Keep proper documentation in the files, maintaining organization and ease of tracking.
• Undertake business process efficiency reviews and recommend system automation opportunities.
• Recommend simple process enhancements for day-to-day accounting tasks to improve efficiency and accuracy.

What you get from us:

• Extended Medical, Vision, and Dental benefits 
• Competitive compensation package 
• Paid vacation 
• Access to a growing organization with lots of advancement opportunities

What we need from you:

• Post-Secondary degree or college certificate in a related field (e.g., Accounting, Business Administration) is an asset.
• Ideally 5 or more years of work experience in a shared services or multi-entity environment.
• Knowledge of Sage/SAP/QB is a strong asset.
• A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls, with the ability to apply them to business situations.
• Previous experience with ERP implementation.
• Customer-service oriented; ability to manage and resolve escalations in an effective and efficient manner.
• Excellent verbal and written communication skills with the ability to effectively interact with all stakeholders, including senior leadership.
• Demonstrated ability to work under pressure with critical attention to detail and thoroughness.
• Ability to implement and prioritize multiple project tasks in a fast-paced environment.
• Strong skills in document management and numerical data entry.
• Attention to detail with the ability to uncover and resolve discrepancies and escalated issues.
• Ability to perform numerical calculations related to the accounts payable function and enter such data into appropriate journals/reports.

Where/When you will be working:

• Typical office working environment and atmosphere.
• Typical office hours are Monday to Friday from 8:30am to 5:00pm or as determined based on the needs of the department and requirements for successful business operations. 
• This is a hybrid position where typically 3 days a week in office are required. Note: days in office may be higher during the initial training period.

Why Universal Group?

The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.

The safety of our team members and the public drives us daily.

The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.

For more information about the company, please visit our Indeed Profile! 

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace. 

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Apply today; we can’t wait to hear from you. Come grow with us!

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