The Role
Processes and codes invoices, verifies approvals, manages vendor payments and credits, resolves discrepancies, reconciles vendor statements and general ledger accounts, and maintains accounts payable records. The role also responds to vendor inquiries and supports broader finance and administrative tasks. This is a full-time onsite position in Grand Rapids, Michigan.
Summary Generated by Built In
Applied Innovation is seeking a self-directed, detail-oriented individual to support the day-to-day operations of our Finance Department as an Accounts Payable Administrator. This role is responsible for ensuring accurate and timely processing of accounts payable transactions while maintaining strong vendor relationships and supporting general ledger reconciliation activities. This is a full-time, onsite position, Monday through Friday from 8:00 a.m. to 5:00 p.m., located at 5555 Glenwood Hills Pkwy SE, Grand Rapids, MI 49512.
Duties and Responsibilities:
To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
Why Applied Innovation?
We offer a comprehensive benefits package, including:
Duties and Responsibilities:
- Ensure invoices are accurately coded and approved prior to payment.
- Monitor vendor payment terms to maximize available discounts.
- Track and reconcile vendor credits owed to Applied Innovation.
- Research and resolve invoice discrepancies and payment issues.
- Reconcile monthly vendor statements.
- Perform reconciliation of various general ledger accounts.
- Correspond with vendors and respond to inquiries in a timely and professional manner.
- Scan, index, and maintain accounts payable documentation in accordance with record retention standards.
- Support other finance and administrative tasks as needed.
- Understanding and alignment with the organization’s core values.
- Other duties as assigned
To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Ability to work independently while also collaborating effectively within a team.
- High School diploma or equivalent required.
- Associate’s degree in accounting, finance, or a related field preferred.
- Prior experience in accounts payable or general accounting functions strongly preferred.
- Experience with accounting software (e.g., E-Auto) preferred.
- Proficiency in Microsoft Office, particularly Excel.
Why Applied Innovation?
We offer a comprehensive benefits package, including:
- Medical, dental, and life insurance on the 31st day of employment
- Short-term disability
- Paid vacation and holidays
- Paid volunteer time
- 401(k) retirement plan with company match program
- Onsite fitness center
- Opportunities for professional growth and advancement
Skills Required
- High school diploma or equivalent
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Ability to work independently and collaborate effectively within a team
- Associate's degree in accounting, finance, or a related field
- Prior experience in accounts payable or general accounting functions
- Experience with accounting software, such as E-Auto
- Proficiency in Microsoft Office, particularly Excel
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Applied Innovation is a family‑owned business technology provider (founded 1987) that delivers managed IT, imaging/print, automation, document workflow and security solutions. With a 500+ team across Michigan, Indiana, Ohio and Florida, the company partners with best‑in‑class vendors to simplify technology, modernize processes (including RPA and document automation), strengthen security, and help organizations run smarter, faster, and more securely for healthcare, manufacturing and other business customers.
