Accounts Payable Administrator (Finance Graduate)

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000 employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.
Core Services:

• Freight Forwarding
• Clearance & Forwarding
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

Mission
To make Africa work better
Company Values
Honesty, Customer Focus, Continual Improvement, Humility, and Safety

Key Responsibilities
A leadership and systems-governance role tailored for a professional with a strong sales administration or revenue operations background. This individual will oversee the entire Order-to-Cash (OTC) framework, stabilize the SAP integration loop, optimize subcontractor controls, and leverage technology, automation, and AI tools to maximize team efficiency.
Accountabilities & Responsibility Areas
We are a fast-growing logistics and supply chain solutions provider company, seeking a sharp, highly organized Accounts Payable Administrator. In the logistics industry, timing is everything—and that extends to our finances.
You will manage the end-to-end creditors function, ensuring accurate reconciliation of complex vendor and subcontractor accounts across East and Southern Africa. The ideal candidate possesses strong numerical aptitude, excellent communication skills for vendor relations, a solid understanding of basic accounting principles, and the ability to thrive in a fast-paced environment.
Key Responsibilities

• Invoice Processing: Review, verify, and capture high-volume supplier and subcontractor invoices. Working closely with several departments to ensure accuracy and timely processing.
• Payment Disbursal: Prepare monthly, bi-weekly, and ad-hoc payment runs. Ensure timely payments to all vendors and be comfortable working with multiple currencies.
• Vendor & Sub-Contractor Management: Act as the primary point of contact for vendor inquiries. Respond to payment status questions, research and resolve discrepancies, and maintain up-to-date vendor files.
• Reconciliations: Reconcile vendor statements bi-weekly and monthly to identify missing invoices or credits. Assist with month-end closing activities, including journal entries and AP accruals.
• Projects: Work on several continuous improvement projects as and when required, and also identify areas where new projects can be implemented.
• Controls & Process Implementation: Continuously work with management and the team to implement and review current processes and controls that are available. Also document new processes and amending current processes as changes are made.
• Audits: Assist with audits across the Alistair Group of companies as and when requests are received.

Education & Experience
Grade 12 (Matric) with a strong mark in Accountancy. A National Diploma or Degree in Accounting, Finance, or Financial Management, or studying towards one, is highly advantageous.

• Experience: 2–4 years of dedicated accounts payable or general accounting experience.
• Technical Skills:
  • Proficiency with accounting software – ERP System being used is SAP1
  • Strong Microsoft Excel skills (data entry, VLOOKUPs, pivot tables).
  • Familiarity with logistics/fleet management tracking systems is a major plus.
• Core Competencies:
  • High level of accuracy, attention to detail, and data entry speed.
  • Strong organizational and time-management skills to meet strict deadlines.
  • Excellent verbal and written communication skills for professional vendor negotiation and internal collaboration.
• Resilience and adaptability to handle the high-volume, fast-moving nature of supply chain timelines.

Working times : M-F 07h00 to 16h00 & Alternative Saturdays 08h00 - 12h00
The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.