Accounts Payable/Accounts Receivable Specialist

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting team. This position is responsible for the accurate and timely processing of supplier invoices, maintaining supplier banking information, supporting payment processing, and assisting with month-end close activities.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment while maintaining accuracy and confidentiality.

Job Duties and Responsibilities:

Accounts Payable Processing

• Process supplier invoices accurately and efficiently through automated AP invoice processing systems, including Epicor ERP, IDC, and ECM.
• Review invoices for appropriate coding, approvals, supporting documentation, and compliance with company policies.
• Research and resolve invoice discrepancies, including pricing, quantity, purchase order, and receiving issues.
• Maintain accurate and complete AP records and documentation.
• Respond to supplier inquiries regarding invoice status, payments, and account balances.
• Monitor outstanding invoices and assist with maintaining appropriate payment schedules.

Supplier Banking & Information Management

• Maintain accurate supplier master data, including banking and payment information.
• Verify supplier banking information and changes in accordance with established internal controls and fraud-prevention procedures.
• Coordinate verification of banking changes with suppliers and appropriate internal personnel.
• Maintain confidentiality and security of sensitive supplier and financial information.

Payment Processing

• Prepare and process regular check runs in accordance with established payment schedules and company procedures.
• Review payment batches for accuracy and completeness prior to processing.
• Assist with other payment methods and AP-related disbursements as needed.
• Research and resolve payment discrepancies and supplier account issues.

Month-End Close

• Assist with monthly closing activities related to Accounts Payable.
• Prepare and record monthly accrual entries as needed.
• Perform balance sheet reconciliations and research discrepancies.
• Assist with AP aging reviews and other month-end reporting.
• Provide supporting documentation and information for internal and external audits.

General Accounting & AR Support

• Assist the accounting team with special projects and other accounting duties as assigned.
• Maintain organized financial records in accordance with company policies and applicable accounting requirements.
• Identify opportunities to improve AP processes, automation, accuracy, and efficiency.
• Support internal controls and maintain compliance with established accounting procedures.
• Assist with AR processes, invoicing, cash applications, and customer collections.

Qualifications

• High school diploma or equivalent required; associate degree or accounting coursework preferred.
• 1–3 years of Accounts Payable or general accounting experience preferred.
• Experience working with an ERP system; Epicor experience is a plus.
• Experience with automated invoice processing or document management systems such as IDC and ECM preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality when handling financial and banking information.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently while also collaborating effectively with the accounting team.

Working Conditions

• Office environment

Forj Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Must be authorized to work in the United States. 

The salary range for this position is outlined below under "Job Details" and is dependent upon the individual's skills, experience, qualifications, and applicable employment laws. Beyond base salary, Forj offers a competitive Total Rewards Package. We offer health, dental, vision, 401K plans, and time off programs. You may also be eligible to participate in an annual bonus program which depends on various factors, including, individual and organizational performance.