The Role
Process and verify vendor invoices through procurement software, maintain vendor master data, manage vendor correspondence, reconcile statements, assist with month-end accruals and 1099s, support prepaids and fixed asset accounting, and collaborate cross-functionally to improve AP processes and leverage AI tools for efficiency.
Summary Generated by Built In
Who We Are & What We Do
At Helix, our mission is simple: to help everyone improve their lives through their DNA.
Ready to make a real-world impact with your skills? At Helix, we're transforming healthcare by making genomics a standard of care. We partner with health systems and life science companies to accelerate the integration of genomic data into clinical practice. Join us in building a future where healthcare is personalized, proactive, and powered by genomics.
What is special about this role?
Every vendor payment, every approval routed, every invoice resolved: that's the Accounting team's job, and it's what keeps Helix's operations running without a hitch. As an AP Accountant, you'll be at the center of that process, working hands-on with our procurement software and directly with budget owners and vendors to keep payments accurate and on time. You'll also have the opportunity to leverage AI tools to work smarter, cut down on manual busywork, and free up time for the parts of the job that matter most. It's a role built for someone early in their accounting career who wants real ownership of a process from day one, with a clear path to grow into more.
As an Accounts Payable Accountant, you will:
- Review, verify and process vendor invoices through procurement software, and ensuring accurate, timely payment execution
- Maintain vendor master data and payment records with precision.
- Partner with budget owners and bill owners to resolve approval delays and answer payment status questions.
- Manage vendor correspondence including responding to inquiries, resolving invoice discrepancies, and chasing down the root cause of payment issues.
- Follow established AP procedures and controls, and speak up when you spot a better way to do something.
- Collaborate cross-functionally with Finance, Procurement, and Operations to keep billing and payment timelines aligned.
- Support prepaids and fixed asset accounting
- Reconcile vendor statements, investigate discrepancies, and assist with month-end accruals, closing entries and reconciliations.
- Support annual 1099 fillings and audit requests.
- Build breadth beyond AP by cross-training with the team on adjacent accounting work
About you:
- 2–4 years of experience in accounts payable, staff accounting, or a similar billing/AP role.
- Bachelor's degree in Accounting, Finance, or Business.
- Detail-oriented, organized, and proactive, with a commitment to accuracy and accountability.
- Strong written and verbal English communication skills — you're comfortable coordinating across teams and talking directly with vendors.
- Able to juggle multiple invoices and priorities without dropping the ball.
- Curious and adaptable — eager to learn new systems and take on more as you grow.
- Experience leveraging AI tools like Claude or Gemini to work more efficiently.
- Strong Excel and Google Sheets skills (pivot tables, VLOOKUP, data validation).
Pluses:
- Familiarity with Ramp or similar procurement platforms
- Familiarity with Netsuite ERP
- Prior experience in the biotech industry, or with a start-up
Expected Interview Process:
1) Recruiter Screen 2) Manager Screen/Tech Screen 3) Onsite 4) Offer
Expected Pay For This Role:
There are 3 distinct parts to your Helix offer: 1) Base Salary 2) Annual Bonus 3) Equity
- Expected Helix Base:
- Expected Helix Discretionary Annual Bonus: 15% of your annual salary
- Equity: We offer generous equity at Helix. If you receive a Helix offer your recruiter will book dedicated time with you to educate you on our equity model.
Aside from working alongside brilliant, dedicated, passionate, down-to-earth, curious, warm, and thoughtful people, we also provide great benefits:
- Flexible PTO
- Remote options for many roles and a home office stipend
What To Expect During Your First 90 days:
- 30 Day
- Get up to speed with Helix applications:
- Ramp, vendor master data, and Helix's AP approval workflow.
- Netsuite - ERP
- Claude - AI
- Shadow current invoice processing and payment runs end-to-end.
- Meet key budget owners, bill owners, and frequent vendor contacts.
- Begin processing invoices with support/review.
- Get up to speed with Helix applications:
- 60 Day
- Independently manage day-to-day invoice processing and payment approvals.
- Own vendor correspondence, resolving discrepancies without needing escalation for routine issues.
- Strengthen relationships with budget owners to speed up approval turnaround.
- Identify at least one process inefficiency and propose an improvement.
- 90 Day
- Fully own the AP cycle with minimal oversight.
- Contribute to a process improvement or automation (e.g., leveraging AI tools like Claude or Gemini for efficiency).
- Build reliable cross-functional relationships with Finance, HR, Supply Chain, and Lab Operations.
- Be ready to take on additional month-end responsibilities
To learn how Helix collects, uses, and protects your personal information during the recruitment process, please review our Privacy Notice.
Helix is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws.
#LI-Remote
CompensationThe base pay range for this role is MX$383,000 – MX$485,000 per year.
Skills Required
- 2-4 years of experience in accounts payable, staff accounting, or similar billing/AP role.
- Bachelor's degree in Accounting, Finance, or Business.
- Strong Microsoft Excel skills (pivot tables, VLOOKUP, data validation).
- Strong Google Sheets skills.
- Experience leveraging AI tools like Claude or Gemini to improve efficiency.
- Strong written and verbal English communication skills; comfortable coordinating across teams and with vendors.
- Detail-oriented, organized, proactive, with commitment to accuracy and accountability.
- Familiarity with Ramp or similar procurement platforms.
- Familiarity with NetSuite ERP.
- Prior experience in the biotech industry or at a start-up.
Helix Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Helix and has not been reviewed or approved by Helix.
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Leave & Time Off Breadth — Feedback suggests generous PTO, flexible time away, unlimited vacation, paid sick days, and paid parental leave support work–life balance. These policies are frequently highlighted alongside flexible scheduling.
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Healthcare Strength — Feedback suggests medical, dental, and vision coverage are complemented by a wellness program. Access to health-focused initiatives contributes to a comprehensive core benefits package.
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Wellbeing & Lifestyle Benefits — Feedback suggests commuter benefits, free daily meals, and onsite parking enhance day‑to‑day experience. Such perks, combined with flexible work arrangements, add lifestyle value beyond base pay.
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The Company
What We Do
Helix is a rapidly growing startup focused on personal genomics. Helix has a simple but powerful mission: to empower every person to improve their life through DNA. We’re creating an ecosystem where people can explore diverse and uniquely personalized applications provided by high-quality partners.
Why Work With Us
We are collaborators—scientists, engineers, designers, marketers, and more—working across four offices to solve complex challenges locked within the human genome. We are biased toward action as we strive to uphold integrity in sequencing, science, and communication. At Helix, transparency, collaboration, and empowerment drive us in all that we do.
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