The Role
Manage full-cycle AR/AP for multi-currency international transactions, reconcile FX and bank receipts, calculate landed costs, audit logistics invoices, and prepare/verify import/export shipping and customs documentation to ensure compliance and avoid port delays.
Summary Generated by Built In
This is a remote position.
Job Description: Accounts Generalist & Trade Documentation Controller
Role Overview
This combined role manages full-cycle daily accounting (Accounts Receivable and Accounts Payable) alongside critical international import/export compliance and logistics documentation. The ideal candidate ensures accurate multi-currency financial records while keeping cross-border supply chains moving smoothly without port delays.
Key Responsibilities1. Accounts Receivable (AR) & Revenue Tracking
Multi-Currency Invoicing: Generate international sales invoices with exact currency details, bank SWIFT codes, and agreed Incoterms 2020 (e.g., FOB, CIF, DDP). [1, 2]
Milestone Monitoring: Track and match incoming collections tied directly to shipping events, such as Bill of Lading (BL) issuance, shipping departures, or port arrivals.
Banking & LC Presentation: Prepare and present strict, error-free documentation to international banks to secure swift payment releases under Letters of Credit (LC) and documentary collections.
Cash Application: Reconcile incoming foreign wire funds, isolating and recording realized or unrealized foreign exchange (FX) gains and losses.
Credit Control: Review overseas customer credit limits and aging reports to flag financial risks before cargo is released or shipped.
Trade 3-Way Matching: Verify overseas supplier invoices against original Purchase Orders (PO), Packing Lists, and physical receiving logs.
Landed Cost Allocation: Calculate and track exact landed costs by allocating freight, customs duties, port handling fees, and marine insurance directly to inventory value.
Supplier Disbursements: Execute overseas vendor payments utilizing telegraphic transfers (TT), open accounts, or bank trust receipts.
Logistics Auditing: Audit invoices from shipping lines, freight forwarders, and customs brokers to verify agreed contract rates and eliminate overcharges.
Demurrage Mitigation: Fast-track the approval and payment of local port charges to prevent container storage fines and demurrage penalties.
Customs Clearance: Prepare, verify, and submit essential shipping paperwork, including Commercial Invoices, Packing Lists, Certificates of Origin, and specialized regulatory permits.
Regulatory Compliance: Maintain absolute compliance with regional customs laws, tariff classifications (HS Codes), duty exemptions, and international trade sanctions.
Stakeholder Coordination: Act as the primary liaison between international banks, global freight forwarders, customs brokers, and chambers of commerce for document legalization.
Audit Readiness: Maintain a secure, centralized digital and physical archiving system for all import/export shipping manifests, customs declarations, and tax records.
RequirementsQualifications & Requirements
Education: Bachelor’s degree or Diploma in Accounting, Finance, International Business, or Supply Chain Management.
Experience: 3 to 5 years of dual experience handling AR/AP accounting and practical import/export documentation within a trading or manufacturing environment.
Technical Skills: Proficiency in multi-currency accounting software (e.g., Zoho Books & Zoho inventory
Trade Knowledge: Deep understanding of Incoterms 2020, customs clearance workflows, and banking instruments like Letters of Credit (LCs) and Bank Guarantees.
Skills Required
- Bachelor's degree or Diploma in Accounting, Finance, International Business, or Supply Chain Management
- 3 to 5 years dual experience handling Accounts Receivable/Accounts Payable and import/export documentation in trading or manufacturing
- Proficiency in multi-currency accounting software (e.g., Zoho Books, Zoho Inventory)
- Deep understanding of Incoterms 2020, customs clearance workflows, and HS Codes
- Experience preparing and presenting documentation for Letters of Credit (LC) and documentary collections
- Experience with landed cost allocation, trade 3-way matching (PO, Packing List, receiving), and logistics invoice auditing
- Ability to reconcile foreign wire funds, record FX gains/losses, and perform cash application
- Familiarity with international banking instruments and codes (SWIFT, TT) and handling supplier disbursements
- Capability to prepare and maintain shipping paperwork (Commercial Invoices, Packing Lists, Certificates of Origin) and ensure audit-ready archiving
- Experience coordinating with international banks, freight forwarders, customs brokers, and chambers of commerce
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The Company
What We Do
Fouress Synergy LLC is a global multi-commodity trading house specializing in polymers, petrochemicals, agro products (such as rice, wheat, and sugar), metals, and pharmaceutical raw materials, with an expanding wholesale cosmetics vertical. The company focuses on connecting suppliers and buyers across continents, maintaining a strong operational presence and strategic offices in the USA, UAE, Hong Kong, and South Korea.
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