Accounts Executive

Job Title: Accounts Executive

Job Summary:

The Accounts Executive is responsible for managing financial transactions related to commercial properties, including billing, collections, vendor payments, and compliance. The role ensures accurate accounting, timely reporting, and smooth coordination with tenants, vendors, and internal teams.

Key Roles & Responsibilities:

1. Billing & Revenue Management

• Coordinate with Sattva for preparing rent invoices, CAM bills, and utility invoices to tenants
  
• Ensure accuracy of lease terms, billing cycles, and escalations
  
• Track accounts receivable and follow up on outstanding dues
  
• Ensure timely collections of CAM and utility charges
  

2. Accounts Payable & Vendor Management

• Process vendor invoices and payments within agreed timelines
  
• Verify invoices against contracts, work orders, and approvals
  
• Maintain records of AMC/PMC contracts and payment schedules
  

3. Financial Accounting & Records

• Maintain property-wise books of accounts and ledgers
  
• Record daily transactions, journal entries, and vouchers
  
• Perform bank reconciliations and monitor cash flow
  
• Maintain proper documentation for all financial transactions
  

4. Budgeting & Expense Tracking

• Track expenses against budget for each property
  
• Highlight variances and support cost control measures
  
• Assist in financial planning and forecasting
  

5. Compliance & Audit

• Ensure compliance with GST, TDS, and statutory regulations
  
• Prepare and file necessary tax returns and reports
  
• Coordinate with auditors during internal and external audits
  
• Maintain records required for statutory and labor compliance
  

6. Reporting

• Prepare and submit:
  
• Monthly financial reports
  
• Receivables and payables statements
  
• Expense and variance reports
  
• Provide financial data to management for decision-making
  

7. Utility & CAM Reconciliation

• Reconcile utility bills (electricity, water, diesel, etc.)
  
• Ensure proper allocation and recovery from tenants
  
• Handle CAM reconciliation and adjustments
  

8. System & Documentation Management

• Maintain organized records of invoices, agreements, and financial documents
  
• Support digital and physical documentation processes
  

9. Coordination & Support

• Coordinate with property managers, tenants, and vendors
  
• Address billing queries and resolve discrepancies
  
• Support operational teams with financial data and insights
  

Required Qualifications:

Education:

• Bachelor’s degree in commerce / accounting / finance
  

Experience:

• 2–4 years of experience in property management / facility management accounting preferred
  

Key Skills & Competencies:

• Strong knowledge of accounting principles and taxation (GST, TDS)
  
• Experience in rent, CAM, and utility accounting
  
• Proficiency in Tally, SAP, MS Excel
  
• High attention to detail and accuracy
  
• Good analytical and reconciliation skills
  
• Effective communication and coordination abilities