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The Role
Validate, post and process supplier invoices; prepare payment runs, month-end A/P reconciliations and journal entries; prepare accruals; resolve vendor discrepancies; maintain invoice and contract records; perform ad-hoc finance tasks.
Summary Generated by Built In
Reporting to the Director of Finance/Assistant Financial Controller, the incumbent has to ensure the validity and accuracy of all invoices (receipt and process of all invoices in proper allocations and timely payment).
Overall Objectives
- To safeguard the financial integrity and stability of the hotel and minimize any exposure to potential risks.
- To ensure the timely and accurate payment of invoices, with the proper authorisation and back-up.
- Accurate posting of invoices and preparation of payment runs.
- Responsible for monthly reconciliations of A/P Trade account and designated month end journal entries.
- Prepare the accrual for invoices received after closing and for goods and services not yet invoiced.
- Communicate with vendors to resolve invoice discrepancies, payment issues, and statement reconciliations.
- Maintain an organized filing system for open and paid invoices.
- Keep Contract Master File updated with agreements, contracts & licenses.
- Other ad-hoc duties as assigned.
Requirements
- Finance trained with at least 3 years of relevant finance experience in AP, preferably in the hotel industry.
- Experience with hotel software (e.g. Sun, Infrasys, FutureLog) an advantage.
- Strong computer skills, including Microsoft Office (Excel/PowerPoint/Word)
- Organized, analytical, resourceful, meticulous and confident.
- Able to multi-task and work independently in a dynamic environment with good problem solving and decision-making skills.
- Good interpersonal and communication skills.
About
Founded in Germany in 1897, Kempinski Hotels has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodation, superb cuisine and unrivalled facilities - complemented by impeccable service.For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility and efficiency. Put simply, they are the first choice for the discerning individual.In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambience with the international standards of service and luxury that Kempinski guests have come to expect.
Skills Required
- Finance qualification with at least 3 years of accounts payable experience
- Experience in the hotel industry
- Experience with hotel property/finance systems (examples: Sun, Infrasys, FutureLog)
- Strong Microsoft Office skills (Excel, PowerPoint, Word)
- Organized, analytical, meticulous and resourceful
- Ability to multi-task, work independently, and make decisions
- Good interpersonal and communication skills
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The Company
What We Do
Kempinski Hotels is a German luxury hotel management company, recognized as Europe's oldest luxury hotel group, operating upscale hotels worldwide and focusing on creating memorable guest experiences.
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