ACCOUNTING SUPERVISOR
Yountville, CA
Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty.
JOB SUMMARY:
We are seeking an experienced and detail-driven Accounting Supervisor to support the financial health of our 22-acre property. This role requires a hospitality professional with strong analytical skills, a solid understanding of hotel accounting, and sound judgment in decision-making.
ESSENTIAL JOB RESPONSIBILITIES
- Maintain and reconcile all ledgers with particular attention to the Guest Ledger, Accounts Receivable (AR) Ledger, and Deposit Ledger, ensuring accuracy and compliance with internal controls.
- Prepare and review monthly financial statements, journal entries, accruals, and supporting documentation for month-end close.
- Oversee daily revenue capture and reporting; investigate and resolve discrepancies between POS (Point of Sale) and PMS (Property Management System) to ensure alignment between systems.
- Analyze and reconcile balance sheet accounts on a monthly basis, ensuring timely identification and correction of variances.
- Collaborate with department heads to interpret financial data, monitor expenses, and support budgetary planning and forecasting.
- Ensure adherence to financial policies and procedures, and assist with both internal and external audits.
- Provide operational insight to improve accuracy, efficiency, and integrity across financial reporting.
- Apply practical, solutions-focused thinking and exercise sound judgment in all financial matters.
REQUIRED QUALIFICATIONS
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum 4 years of hotel accounting experience required.
- Strong understanding of hotel-specific ledgers and the relationship between PMS and POS systems.
- Demonstrated ability to prepare and analyze balance sheets and financial reports.
- Advanced Excel skills and experience with hospitality accounting software (e.g., Sage Intact, Opera, Toast etc.).
- Excellent communication, organization, and time-management skills.
- A proactive and resourceful mindset, with the ability to assess situations thoughtfully and make well-informed decisions.
- Flexible and responsive to the operational demands of a 24/7 hospitality business, including availability for occasional after-hours or weekend support.
PHYSICAL REQUIREMENTS
- Ability to sit for extended periods of time while working at a computer
- Frequent use of hands and fingers for typing, data entry, and handling office equipment
- Ability to occasionally stand, walk, bend, and reach
- Ability to lift and/or move up to 10–15 pounds occasionally (files, office supplies)
Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Skills Required
- Bachelor's degree in Accounting, Finance, or a related field
- Minimum 4 years of hotel accounting experience
- Strong understanding of hotel-specific ledgers and PMS/POS system relationships
- Ability to prepare and analyze balance sheets and financial reports
- Advanced Excel skills
- Experience with hospitality accounting software such as Sage Intacct, Opera, or Toast
- Excellent communication, organization, and time-management skills
- Availability for occasional after-hours or weekend support
What We Do
Like Napa Valley itself, Estate Yountville is a place of exquisite contrasts. Refined, yet relaxed. Expansive, yet intimate. Elevated and exclusive, yet welcoming and friendly. Set on 22 lush acres in Yountville, the most coveted location in Napa, The Estate offers prime access to the best of this world-renowned region—which extends beyond wine, and ventures deeper than cuisine. It presents opportunities to witness artisans at the pinnacle of their craft, to indulge in your passions, and to explore new pursuits, all while forging stronger connections. Here, among the incomparable natural landscape, you’ll discover something more than a resort, but a community unto itself. Connected by winding paths, The Estate features 192 refined guest rooms divided between both ends of the property, a private vineyard, two pools, a spa with 12 treatment rooms and suites, as well as event spaces totaling more than 55,000 square feet—the most extensive in all of Napa Valley. The Estate’s culinary experiences offer complementary contrasts as well, blending Northern California’s bounty with European flair at our restaurants—the Italian-inspired Bottega, the Spanish-influenced Coqueta, and Ottimo, where you can dine, try wines, and procure provisions for whatever’s next. It's a different kind of wine country escape, a sanctuary that can serve as a foundation for your Napa adventures—or as the focus of them. Where a sense of exploration and discovery abounds, curated experiences await, and the best of Napa is quite literally just steps away. At The Estate, there’s always good reason to raise your glass.
