American Refrigeration Supplies, Inc. is a wholesale distributor of A/C and heating equipment, accessories and supplies and has been serving our customers for 85 years. We are seeking a motivated and results-driven Accounting Supervisor at our Corporate Phoenix office. This position is full-time (typically 8:00 am - 5:00 pm)
- Supervise daily accounting operations including Accounts Payable and general ledger activities.
- Oversee timely and accurate processing of vendor invoices, expense reports, and payment runs.
- Review invoice coding, approvals, and compliance with company purchasing policies.
- Support the Accounting Director in maintaining accurate financial records and internal controls.
- Prepare month-end close tasks including accruals, reconciliations, and journal entries.
- Prepare and approve account reconciliations prepared by accounting staff.
- Monitor AP aging and ensure timely resolution of vendor issues and discrepancies.
- Oversee vendor statement reconciliations and maintain strong vendor relationships.
- Ensure proper accounting for inventory-related expenses, freight, and branch operational costs.
- Prepare monthly financial reports and variance explanations to submit to the Accounting Director for final review and approval.
- Help maintain and enforce accounting policies, procedures, and documentation standards.
- Supervise accounting staff workload, priorities, and performance management.
- Train and mentor team members on accounting processes, systems, and internal controls.
- Assist with audit preparation, including gathering documentation and responding to requests.
- Monitor compliance with tax reporting requirements such as 1099 processing and recordkeeping.
- Review and help analyze expense trends, AP metrics, and operational costs.
- Support budgeting and forecasting processes by providing departmental accounting data.
- Coordinate with purchasing, warehouse, and branch teams to resolve invoice and cost discrepancies.
- Identify process improvements and assist with implementation of accounting system enhancements.
- Escalate complex accounting issues, financial risks, or process gaps to management.
- Other duties as assigned by leadership.
- A High School Diploma is required, College degree preferred.
- A minimum of 5 or more years of corporate accounting experience. 2 or more years in supervisory or management roles
- Employee must pass a pre-employment drug screen.
- Must be able to communicate well with others.
- Ability to handle multiple tasks.
- Ability to prioritize and manage time well.
- Ability to be self-starting.
- Strong computer knowledge including MS Office
- Basic typing/10-key skills.
Skills Required
- High School Diploma
- College degree
- Minimum 5 years corporate accounting experience
- Minimum 2 years supervisory or management experience
- Pass pre-employment drug screen
- Strong communication skills
- Ability to handle multiple tasks and prioritize time
- Self-starting and able to work independently
- Strong computer knowledge including MS Office
- Basic typing and 10-key skills
What We Do
American Refrigeration Supplies, Inc. (ARS) is a premier HVAC/R wholesaler and distributor dedicated to servicing contractors and certified industry professionals. With 33 branch locations across seven states, ARS provides a broad range of high-quality refrigeration, air conditioning, and heating parts and equipment. Their mission is to deliver exceptional value through a combination of extensive inventory, fair pricing, and knowledgeable customer service.
