Accounting Specialist

Accounting Specialist

We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting.  This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations.

Job Responsibilities:

This position will be responsible for the following activities and functions in the Finance and Accounting Department:

Financial Reporting:

·        Support the Periodic/Monthly/Quarterly/Annual Financial Reports – Preparation (Day-to-Day and separate from interpretation and strategy)

·        Support the Quarterly Jurisdictional Reports – Sales & Use, Property Tax, other Statutory filing requirements etc.

·        Responsible for 1099 Reporting

·        Support Project and Program Management reporting

Invoicing/Accounts Receivable:

·        Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing

·        Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved

·        Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum.

·        Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary.

Accounts Payable:

·        Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation

·        Routine review and retrieval of employee and subcontractor expense reports

·        Process employee expense reimbursements

·        Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts

·        Creating and maintaining new vendors in accounting system and bank payment system

·        Tracking, saving and reconciling Vendor invoices

·        Weekly generation of A/P Selection report

·        Weekly generation of ACH/Wire/Check Disbursements

·        Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support

·        Assistance with 1099 reconciliation/W9 collections/filings

·        Fielding payment inquiries and providing resolution as necessary

Timekeeping / Payroll:

·        New employee set up in PEO/Payroll system

·        Timesheet/Labor Imports and reconciliation

·        Support new project onboarding and set up in the Accounting System

·        Create project assignments for timekeeping and initial timekeeping budgets

·        Payroll Submittal/Reconciliation

·        Vendor/sub-contract management expertise

·        Year End Purges and other YE processing reports as well as W2 administration

Experience Requirements:

·        At least of 2 years of Accounting experience preferred

·        Project Based Accounting experience and thorough knowledge

·        Federal Contracting/DCCA compliance is highly desired

·        Experience in services/staffing industry is a plus

·        Preparation of financial reports (periodic, monthly, quarterly, annual)

·        Accounts Payable/Receivable management expertise

·        Accounts Reconciliation skills

·        Payroll and Timekeeping experience

·        Vendor/sub-contract management expertise

·        Strong written, oral, and presentation skills

·        Customer Service oriented

·        Detail oriented and focus on compliance, best practices, and continuous improvement

Technologies and Tools: 

·        Unanet/Procas/Deltek or other Gov’t Contractor tailored Project based accounting software strongly preferred.

·        Paychex or similar payroll/PEO platform experience

·        Extremely proficient with MS Excel (Pivot Tables, Macros, etc.)

·        Expensify experience is plus

·        Experience with Microsoft 365/SharePoint online/OneDrive

·        Extremely proficient with MS Word, PowerPoint

·        Extremely proficient with DocuSign and Adobe DC Pro is preferred

Education:

Bachelor’s degree in Accounting, Finance or Business Administration required.

Location: